Retail Operations Manager

Snif is setting the new standard in fine fragrance. The search for high-quality scented products should be simple, accessible, and fun. We bring our customers what they want to smell and develop new, unexpected ways for them to incorporate fine fragrance into their daily routines. 

Every scent we develop is designed to be an immersive experience. From the name, packaging design, and creative campaigns to someone’s first spray, we want them to see and smell the quality behind every release. Our formulas are always made with top-shelf ingredients and are genderless, non-toxic, vegan, and cruelty-free. 

Snif and its sub-brands are sold on our DTC site www.snif.co. Select products can also be found at Ulta Beauty and on Amazon. We’ve been featured across notable press outlets including Forbes, Fast Co., WWD, Vogue, Allure, Cosmopolitan, NY Mag, Harper’s Bazaar, and more. Additionally, we’re backed by some of the most revered investors in the consumer goods space.

We’re a lean team that’s expanding quickly, and we’re looking for someone who believes in our vision to shift the way people experience scents.

As Retail Operations Manager, you will own how our retail orders move from receipt through fulfillment, delivery, and invoicing as we expand our distribution. Success means orders are processed accurately, shipment and invoice requirements are met, and exceptions are resolved early enough to protect retailer commitments.

You will be Snif’s primary owner for retail order execution, responsible for keeping each order moving, resolving operational exceptions within agreed guidelines and escalating inventory allocation, commercial, or spending decisions that require approval. You will work closely with Sales, Procurement and Inventory, Finance, and our manufacturing and fulfillment partners to make sure requirements are clear and commitments are met.

This is a hands-on individual-contributor role. When inventory is short, an EDI document is rejected, or a shipment is at risk, you will identify the issue early, bring the right partners together, and drive it to resolution.

As Snif expands its retail distribution, you will help shape the processes, reporting, and tools the business relies on, working directly with the VP of Operations to improve how we serve our retail partners.

This role will report directly to the VP of Operations.

While we are based in New York City, we operate as a remote team. This job may require travel ~10-20% of the time depending on business needs.

Order Management and Inventory Coordination

Own daily order management across our retail channels, including Ulta, Ulta International, Amazon, and future distribution expansion

Validate incoming purchase orders against approved item data, pricing, quantities, inventory availability, and delivery requirements; resolve discrepancies before confirming orders

Partner with Procurement and Inventory to identify shortages, execute agreed fulfillment priorities, and communicate risks with recommended actions

Fulfillment and Retailer Requirements

Coordinate with fulfillment providers to meet retailer requirements for order confirmation, routing, labeling, shipping documentation, pickup, and delivery

Monitor EDI transactions and retailer portals, resolve missing or rejected documents, and verify that required order, shipment, and invoice information has been successfully received

Invoicing and Chargebacks

Prepare and submit accurate invoices, reconcile ordered, shipped, and invoiced quantities, and partner with Finance to resolve discrepancies and deductions

Investigate operational chargebacks, prepare dispute documentation, track deadlines, and address recurring causes

Retail Launch Readiness

Own retail order-execution readiness for new retailer and item launches, including operational data checks, test orders, documented workflows, and clear handoffs with Commercialization, Sales, Procurement and Inventory, and fulfillment partners

Reporting and Process Improvement

• Maintain accurate order records and reporting by retailer and distribution center, with clear deadlines, shipment status, exceptions, and next actions
• Improve procedures, service reporting, and backup coverage; simplify or automate repetitive work and verify that changes improve accuracy and reliability

Experience in beauty, fragrance, personal care, or home products

Familiarity with OpenText, ShipIQ, Partners Online, or comparable retailer systems; experience improving workflows through ERP systems or automation

Proficiency in LLMs (e.g., Claude, GPT)

Experience supporting new retailer launches or managing Amazon fulfillment alongside national wholesale accounts