Administrative Assistant – Construction & Maintenance Operations

Coordinate daily schedules for in-house maintenance technicians, outside contractors, and construction projects.

Manage and track multiple work orders and projects, ensuring timely scheduling, progress, and completion.

Communicate directly with vendors, technicians, property managers, and internal staff to coordinate work and resolve scheduling issues.

Monitor vendor commitments, project timelines, and outstanding assignments to ensure accountability and follow-through.

Adjust schedules and priorities to accommodate emergencies, delays, and changing operational needs.

Maintain accurate project records, work order documentation, and communication updates.

Proactively identify delays, anticipate next steps, and keep projects moving without constant supervision.

Previous experience in construction, property maintenance, or field service operations.

Proven experience scheduling and coordinating outside vendors and in-house technicians.

Experience managing multiple work orders, projects, and deadlines simultaneously.

Strong understanding of construction and maintenance workflows, scheduling requirements, and project coordination.

Exceptional organizational, communication, and problem-solving skills.

Ability to work independently, take initiative, and adapt quickly to changing priorities.

Proficiency in Microsoft Outlook and general office software.

Experience with Service Fusion, CINC, or similar work order management software is a plus.