PROCUREMENT SPECIALIST

Are you fast-learner looking to gain career experience while supporting a vital mission? The Arizona Department of Homeland Security (AZDOHS) is seeking an organized, analytical, driven Procurement Specialist to join the Finance and Administration team, reporting directly to the Assistant Director of Finance and Administration.

This position is a mid-level specialist, working in collaboration with statewide procurement professionals and in accordance with all statewide procurement policies and practices.

If you thrive in a collaborative environment and excel in organization and problem solving, this opportunity is for you!

• Prepare and deliver training to agency staff and grant subrecipients on contract procedures, requirements and related issues

• Collaborate with technical resource staff to develop specifications and requirements on procurements

• Facilitate internal review of quotes, requisitions, contracts, and invoices in relation to procurements

• Respond to questions from grant subrecipients regarding procurement guidance

• Enter all data and receipts into the Arizona Procurement Portal

• Other duties as assigned as related to the position

Knowledge:

• Knowledge of federal and state funding rules and regulations, contract language, contract management, agency program/project policies and procedures

• Knowledge of accounting practices and the analysis and reporting of financial data

• Knowledge of purchasing procedures and methods for acquiring goods/services

• Knowledge of techniques used to negotiate or gain agreement with others

• Knowledge of principles and processes of governmental contracting

• Knowledge of federal and state procurement laws and statutes

Skills:

• Skills in relationship building with internal, external, and vendor stakeholders

• Skills in analytical thinking, problem-solving, and a strong attention to detail

• Skills in negotiation, communication, and conflict resolution

• Skills in Google Suite and Microsoft Office

• Skills in project management

Core Capabilities:

• Ability to evaluate and analyze programmatic and fiscal data, negotiate contracts, and maintain complex record-keeping systems

• Ability to communicate verbally and in writing with various levels of technical and non-technical staff

• Ability to establish and maintain working relationships with both internal and external parties

• Ability to analyze technical specifications in bids

Education & Experience: Bachelor's Degree AND at least two years in procurement or relevant equivalent experience

• Required to drive on State business; must possess a valid Arizona driver's license

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note that enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions please feel free to contact azdohshr@azdohs.gov