Donor Board Relations Coordinator

Join a team that shares your calling 

At MultiCare, you’re more than just a job title — you’re part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, you’ll find a place to grow, do meaningful work and build a career you love in a community that feels like home. 

• →Serve as the primary staff liaison to the Foundation Board and its committees, ensuring a high level of professionalism, discretion, and confidentiality.
• →Coordinate all logistics for board and committee meetings, including scheduling, agenda preparation, materials distribution, and follow-up meetings.
• →Prepare the annual board calendar and support onboarding and orientation for new board and committee members.
• →Partner with the Executive Director and Board Chair to ensure board processes align with bylaws and governance best practices. Support the Executive Director in preparing talking points, scripts, and presentations for board leadership.
• →Maintain historical records, policy manuals, and board documentation in coordination with the Practice Leader – Board Affairs.
• →Conduct outreach to annual and mid-level donors via phone, email, and handwritten notes to express gratitude, share updates, and invite engagement.
• →Coordinate donor meetings, site tours, and stewardship experiences for the Executive Director and other key staff.
• →Assist in implementing stewardship touchpoints such as impact updates, birthday messages, holiday cards, and recognition plans.
• →Support donor cultivation strategies by identifying opportunities for deeper engagement and flagging potential prospects for further qualification.
• →Provide Raiser’s Edge support to the Executive Director, including tracking proposals, actions, and donor notes.
• →Assist in planning and executing small donor gatherings, board-hosted events, and community engagement activities.
• →Ensure events are donor-centered and reinforce the Foundation’s gratitude and impact narrative.
• →Manage RSVPs, invitations, follow-up communications, and day-of logistics to ensure a seamless donor experience.
• →Collaborate with Foundation colleagues across the local region and system-wide to align donor strategies and share insights.
• →Monitor the hospital’s patient database (Epic) for VIP inpatients, cross-referencing with wealth screening tools to identify engagement opportunities.
• →Coordinate with Account Managers to ensure appropriate recognition and follow-up for patient prospects.
• →Respond to inquiries from external organizations about fundraising opportunities and supporting third-party events naming the Foundation as a beneficiary.
• →Serve as needed as a liaison for Foundation and Shared Services on a project-by-project basis. For example, in preparation for a local stewardship or fundraising events, RE updates, annual fund thank you to donors, etc.In close coordination with the executive director, the board coordinator should proactively engage with the hospital president’s office and executive staff to support their participation in board activities, including the communication of hospital priorities, upcoming initiatives, and key messaging. By fostering clear and timely engagement between hospital leadership and foundation board volunteers, the coordinator helps ensure strong alignment and collaboration in support of shared philanthropic goals.

• Two (2)+ years of experience in fundraising, donor relations, volunteer coordination, or a related field.
• Strong interpersonal and written communication skills; enjoys connecting with people in person and by phone.
• Highly organized with the ability to manage multiple priorities and meet deadlines with attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint); willingness to learn donor CRM tools (e.g., Raiser’s Edge).
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience in a healthcare, nonprofit, or mission-driven organization preferred.
• Familiarity with donor stewardship strategies, moves management, or volunteer board governance preferred.
• Understanding of HIPAA regulations related to fundraising and patient privacy preferred.

About Capital Medical Center 

MultiCare Capital Medical Center is a 107-bed community hospital providing award-winning care to Olympia and surrounding communities. Recognized for excellence in patient safety, the hospital offers more than 20 specialties including emergency services, surgical care and a dedicated birth center — all delivered with compassion and integrity. 

About the Olympia Community 

As Washington’s capital, Olympia combines historic charm with natural beauty along southern Puget Sound. A stable workforce and well-supported schools complement a thriving downtown with eclectic shopping, dining and cultural experiences. Residents enjoy over 40 parks and trails, saltwater beaches and forested landscapes — perfect for outdoor enthusiasts. 

Why MultiCare? 

Rooted in the local community 

Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years. 

Growth and education 

Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in you. 

Well-being and support 

Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared in your work and life. 

Living our values 

Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other. 

Belonging for all 

Resource Groups and outreach programs help ensure every team member feels safe, seen, heard and valued. 

Pacific Northwest lifestyle 

Work and live where natural beauty, adventure and strong community connections are part of everyday life.