Project Accounting Associate II

Creighton Manning is looking for a candidate to assist the Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance. The candidate should have great analytical thinking, problem-solving skills and the ability to work within a team.

• Ability to complete complex client invoices.
• Assists Project Manager throughout the project life cycle.
• Responsible for personal task management and adherence to deadlines and scope.
• Receives moderate supervision on work assignments.

• →Participate in Project Financial Meetings on accounts receivable (AR), work-in-progress (WIP), and other applicable key performance metrics.
• →Project Setup and lifecycle maintenance in Deltek, including:
• →Creates Work Breakdown Structures
• →Inputs Budgets and saves backup
• →Review, verify, and file contracts
• →Create Billing Terms based on contract
• →Invoicing
• →Batching draft invoices by invoice week
• →Reference Invoicing Summary Report for budget and billing guidance
• →Review rates, costs, dates, factors, WIP, and comments for mischarges and errors
• →Mark up draft invoices for Project Manager review.
• →Complete all changes on draft markups accurately
• →Input WIP comments into system tools as needed
• →Confirm backup/status reports are attached as needed
• →Submit invoice to client per contract requirements
• →File emailed invoices in the project folder
• →Work-In-Process (WIP) Monitoring
• →Confirm with PM when WIP may be billed
• →Confirm status and amount of supplement or change order when applicable
• →Enter AR comments in Deltek for all past-due invoices.
• →Notify Management of potential and confirmed Write-offs
• →Accounts Receivable (AR) Collection
• →Utilize system tools to conduct AR follow-up in a timely fashion.
• →Maintains up-to-date AR comments in system tools.
• →Review and approve sub-consultant invoices.
• →Maintain appropriate documentation on projects.

• Work as part of a team and coordinates work with others.
• Possess essential communication skills, verbally, in writing, and in presentations.
• Actively participate in discussions and tasks.
• Collaborate with internal and external teams.
• Routinely interact with organizational leaders, clients, officials, contractors, and others.

• Associate’s degree in Accounting/Business Administration or related field preferred, or 5 years of experience with NYSDOT Billing Format.
• Experience using Deltek/Vantagepoint preferred
• Excellent customer service skills and ability to build solid working relationships
• Proficiency in MS Office and accounting software is desirable

• Market based, competitive compensation
• Performance driven recognition and development bonuses

• Medical, dental, and vision plans
• Company-paid short-term and long-term disability
• Company-paid life insurance
• Employee Assistance Program and wellness resources

• Generous paid time off + 7 paid holidays
• An additional floating holiday—use it for what matters to you
• Paid maternity, paternity, and adoption leave

• 401(k) with company match
• Tuition reimbursement
• Support and rewards for professional development and certifications

#CM

#creightonmanning