Transaction Manager

We are seeking a highly organized and adaptable Transaction Manager to provide comprehensive administrative and operational support to a Senior Managing Director in our Stamford, CT office. This role focuses on NY suburban market office, healthcare, and other commercial verticals, requiring exceptional organizational skills and the ability to work effectively with diverse communication and work styles.

• Maintain comprehensive activity reports and transaction databases with meticulous attention to detail
• Manage and prioritize the Senior Managing Director's daily workflow, ensuring critical tasks and deadlines are met
• Coordinate schedules, meetings, and client interactions across multiple time zones and stakeholders
• Prepare detailed briefing materials, presentations, and client documentation
  

• Serve as primary liaison between clients and the Senior Managing Director, ensuring seamless communication
• Manage client correspondence, follow-up activities, and relationship maintenance
• Coordinate client meetings, site visits, and presentation logistics
• Maintain detailed client interaction logs and communication histories
  

• Collaborate closely with marketing teams to develop client materials, proposals, and market positioning documents
• Interface with market research teams to gather and synthesize relevant data for client presentations and strategic decisions
• Coordinate cross-functional project teams and ensure information flows efficiently between departments
• Support integration efforts with other JLL service lines and regional teams
  

• Assist with creative and non-traditional transaction structures, including documentation and coordination
• Track deal progression through various stages and maintain comprehensive transaction timelines
• Coordinate due diligence processes, document management, and closing logistics
• Support market analysis and financial modeling as needed
  

• Provide structure and organizational systems that accommodate diverse work styles and communication preferences
• Implement effective task management systems that provide clarity and reduce complexity
• Serve as a reliable anchor point for daily operations, ensuring consistency and follow-through
• Adapt communication styles to match varying client and internal stakeholder preferences

• Previous experience in commercial real estate or related industries
• Familiarity with NY suburban office and healthcare markets
• Knowledge of real estate transaction processes and documentation
• Experience with marketing coordination and client presentation development

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

• Bachelor's degree in Business Administration, Real Estate, or related field
• Minimum 3-5 years of executive support experience, preferably in commercial real estate or professional services
• Demonstrated experience supporting senior executives in fast-paced, client-focused environments

• Exceptional organizational skills with proven ability to manage multiple priorities simultaneously
• Outstanding written and verbal communication skills with professional client-facing capabilities
• Advanced proficiency in Microsoft Office Suite, CRM systems, and database management
• Strong analytical abilities and attention to detail in data management and reporting
  

• Flexibility and patience when working with diverse communication and work styles
• Proactive problem-solving approach with ability to anticipate needs and potential challenges
• High emotional intelligence and ability to remain calm under pressure
• Discretion and professionalism in handling confidential information
• Adaptability to changing priorities and creative transaction requirements
  

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.