Academic Program Scheduling Assistant

About Us - Values Overview

Department Summary

This position is part of the newly formed School of Communication & Media within the College of Liberal Arts & Social Sciences.

Position Overview

The position assists in the management of the Media Arts and Technical Communication curricular offerings and performs supporting tasks for all program areas within the School. Primary duties include (1) preparing and updating semester class schedules in Courseleaf, managing classroom assignments, and making curriculum catalog revisions; (2) assisting students with registration and enrollment issues and schedule changes in EIS; (3) supporting program and School activities in coordination with School leadership; (4) other duties as may be assigned.

Minimum Qualifications

Associate's degree and two years of office administration experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office.
• Demonstrated ability to provide outstanding customer service.
• Demonstrated skill in verbal and written communications.
• Ability to establish and maintain effective working relationships.
• Ability handle multiple priorities.
• Strong attention to detail.

Job Duties

• Attend training sessions to enhance working knowledge of University processes, e.g., EIS, PeopleSoft, Curriculog, Courseleaf, FIS, and SPOT systems, as well as required university training sessions.
• Works in tandem with School director and program faculty coordinators for Media Arts and Technical Communication in determining class offerings each term, including adjunct and TF instructor assignments.
• Serves as primary curriculum manager for Media Arts and Technical Communication. Uses Courseleaf to prepare and coordinate the schedule of classes each semester including proprietary classroom assignments based on equipment need, class size and type. A primary contact for UNT Courseleaf system communications and Registrar Scheduling.
• Assists students with enrollment/registration problems or concerns, including waitlisted students and enrollment class cap overrides to add students to full classes per established internal procedures. Also generates a list of class permission codes for special courses that require faculty or program permission for registration and distributes the list to faculty.
• Provides student records, transcripts, schedules, etc., when requested by School Director, program assistant director, or advisors.
• Serves as a liaison for School curriculum committees, Curriculog update and change processes, Faculty Information System (FIS), SPOT student surveys, textbook coordinator, and annual UNT catalog reviews and updates.
• Basic office support for program area where staff member’s primary campus office is located. This includes main office coverage from 8:00 a.m. to 5:00 p.m., answering phones, assisting visitors, and helping faculty as requested.

Physical Requirements

• Communicating with others to exchange information.

• Sedentary work that primarily involves sitting/standing. 

Environmental Hazards

• No adverse environmental conditions expected. 

Work Schedule

Monday-Friday, 8:00am to 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.