Accounting Administrator

At 3P Learning, we're not just creating educational products; we're crafting masterpieces that set the gold standard in global EdTech excellence. Our products are not just tools; they're tickets to learning adventures loved by millions of children worldwide! 

If you are ready to dive into a role that’s not just a job then look no further, because at 3P Learning, we’re on a mission to revolutionise education and have a blast while doing it! 

We're looking for an organised, detail-oriented and proactive Accounting Administrator to join our Finance team, supporting our operations across the United States and Canada. The successful candidate will be based in Calgary on a hybrid working basis.

In this role, you'll play an important part in keeping our financial processes running smoothly, managing both Accounts Receivable (AR) and Accounts Payable (AP) activities. From overseeing customer invoicing and payments to managing supplier accounts, reconciliations and financial administration, you'll help ensure our financial records remain accurate and our processes operate efficiently. You'll also act as a key point of contact for customer and supplier queries, working collaboratively with colleagues across Finance, Sales, People & Culture and Operations to resolve issues and deliver a positive customer experience.

This is a great opportunity for someone with a strong background in transactional finance who enjoys taking ownership, solving problems and building effective working relationships in a collaborative, international environment.

What You'll Be Doing

Accounts Receivable

• Manage the end-to-end invoicing process, ensuring customer invoices are raised and issued accurately and on time.
• Monitor customer accounts, follow up on overdue payments and carry out debt collection and credit control activities.
• Process and allocate incoming payments, reconcile customer accounts and resolve discrepancies.
• Prepare aged debtor reports and escalate overdue or high-risk accounts where necessary.

Accounts Payable

• Process supplier invoices and manage company credit card transactions, ensuring accurate coding, reconciliations and supporting documentation.
• Prepare and execute payment runs in line with company policies and payment terms.
• Maintain accurate supplier records and investigate and resolve invoice or payment discrepancies.

Banking and Financial Administration

• Complete regular bank reconciliations across US and Canadian accounts, investigating and resolving variances.
• Maintain accurate financial records within NetSuite.
• Support month-end close activities, including reconciliations and reporting.
• Ensure financial transactions are processed in line with internal controls and audit requirements.

Customer Service and Collaboration

• Act as a key point of contact for customer account queries, providing timely and professional support.
• Respond to internal and external financial enquiries, resolving issues clearly and efficiently.
• Build strong relationships with customers, suppliers and internal stakeholders.
• Work collaboratively with Finance, Sales, People & Culture and Operations to resolve billing and payment issues.
• Identify opportunities to improve financial processes and contribute to the efficiency and accuracy of day-to-day operations.

What You'll Bring

• At least three years' experience in a similar finance or accounting role, covering both Accounts Receivable and Accounts Payable.
• Hands-on experience with NetSuite and Salesforce, or similar financial and CRM systems.
• Demonstrable experience in debt collection, credit control and managing outstanding customer balances.
• Experience processing high volumes of financial transactions accurately and efficiently.
• A good understanding of accounting principles, financial controls and account reconciliations.
• Strong attention to detail and excellent organisational skills, with the ability to manage competing priorities and meet deadlines.
• Confident communication and customer service skills, with the ability to build positive relationships and handle financial queries professionally.
• A proactive, solutions-focused approach, with the confidence to investigate discrepancies, resolve issues and take ownership of your work.
• The ability to work independently while collaborating effectively with colleagues across different teams and regions.
• Experience supporting finance operations across both the United States and Canada would be advantageous.

Why Join Us?

You'll be joining a collaborative Finance team where your contribution will help support the smooth running of our North American operations.

If you're someone who takes pride in getting the details right, enjoys working with people, and is always looking for ways to make processes better, we'd love to hear from you.