Events Manager

To receive full consideration for this position, please submit the following:

Applications that do not include all required materials may not receive full consideration.

At Boys & Girls Clubs of Metro Denver (BGCMD), our mission is more relevant than ever. Our Program Support Center team ensures a strong operational foundation for our Clubs so staff can deliver on our mission every single day. 

When you join Boys & Girls Clubs of Metro Denver, you are part of a talented, mission-driven team that is singularly focused on making sure every child can achieve their greatest potential. We are curious and compassionate, diverse and dedicated, inspired and inspirational. And we love what we do. Come help light the way to big futures for Metro Denver kids and communities. 

The Events Manager is an integral part of Boys & Girls Clubs of Metro Denver's team-oriented Resource Development department. Reporting to the Senior Director of Corporate Philanthropy, the Events Manager is a key contributor who leads the planning and execution of all BGCMD's special events, including the Annual Gala, BGCMD Golf Tournament, individual & corporate donor recognition events, Toy Drive and additional community and fundraising events. This position is responsible for working with external and internal stakeholders to create memorable events and advance our relationships with our community.  

• The position requires passing criminal and driving records investigations, and reference checks.  
• The position must possess a valid driver's license and the ability to be insured under the company's insurance policy.  
• The position will primarily work indoors. Accordingly, the ability to use a variety of equipment including janitorial and office equipment is required.  
• Some job duties require the ability to stand for extended periods, kneel, reach, bend, and lift objects weighing in excess of 25 lbs. Outdoor work and moderate physically demanding activities may be required on occasion.  
• Strong English proficiency is required for this position to ensure effective communication with staff, club members, and families, as well as to follow safety and procedural guidelines accurately. 

This position works primarily at the Program Support Center but may occasionally work from other BGCMD facilities as necessary.  All remote work and other flexible work arrangements must be approved prior to implementation. 

The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives of employees assigned to this job. 

• →Coordinate and execute fundraising, donor engagement, and community events from planning through post-event evaluation, ensuring a high-quality experience for sponsors, donors, volunteers, and attendees.
• →Serve as a primary point of contact for event-related inquiries, providing exceptional customer service and timely communication to sponsors, donors, volunteers, vendors, and other stakeholders.
• →Collaborate with Development, Marketing, Communications, and program teams to ensure event goals, messaging, and outcomes align with organizational priorities and brand standards.
• →Establish measurable objectives for each event related to attendance, revenue generation, sponsorship fulfillment, and participant engagement, and monitor progress toward achieving those goals.
• →Develop and manage event budgets, track revenue and expenses, process invoices and payment requests, and provide regular financial reporting and reconciliation.
• →Build and maintain positive relationships with sponsors, vendors, donors, auction contributors, and community partners. Manage solicitation communications, stewardship activities, recordkeeping, tracking, and follow-up efforts.
• →Oversee all event logistics, including registration, attendee management, vendor coordination, venue logistics, event timelines, and day-of-event operations.
• →Coordinate the procurement, cataloging, packaging, and valuation of donated items, including silent and live auction packages, raffle prizes, and other event-related contributions.
• →Conduct post-event assessments and evaluations to measure effectiveness, identify opportunities for improvement, and provide recommendations for future events.
• →Maintain accurate event records and databases, ensuring timely updates of registration information, donor and sponsor data, correspondence, revenue tracking, and event performance metrics.
• →Prepare reports and analyze event data to evaluate participation, fundraising outcomes, sponsorship results, and overall event success.

This position does not have any supervisory responsibilities.  

• Bachelor’s degree from an accredited institution of higher learning; equivalent experience directly planning events in a similar role may be substituted for formal education on a year-by-year basis.   
• 3+ years of experience and demonstrable success planning large-scale events. Previous experience working in a non-profit setting is preferred, as is additional experience with fundraising.
• Detail-oriented, analytical, collaborative, resourceful, and organized, with the ability to perform independently in a fast-paced team environment.   

• Prior hands-on experience with event management software and RE NXT or similar donor database preferred. 
• Excellent interpersonal and customer relations skills, including the ability to provide technical support to users of all levels and backgrounds. 
• Knowledge and understanding of fundraising, charitable giving, and donor relations.