Fiscal/Administrative Manager 1 (Hybrid)

Introduction

\t\t\t\t\t\t\t\r\n\r\nAre you the kind of person who can keep complex operations running smoothly while spotting smarter, more efficient ways to work?\r\n\r\nIf so, apply today!\r\n\r\n\r\n\r\nThe State of Connecticut, Department of Public Health (DPH),�is seeking applicants for the position of Fiscal Administrative Manager 1 within the Operations Support Services Section. This role will be part of the OSS - Budget Unit.�\r\n\r\n\r\n\r\n\r\nPOSITION HIGHLIGHTS:\r\n\r\n\r\n WORK SCHEDULE:� Full-time, first shift, 40 hour per week, Monday through Friday. There may be opportunity for a partial telework schedule and flexible/alternate work schedules.\r\n LOCATION: State Public Laboratory in Rocky Hill, Connecticut.\r\n\r\nWHAT WE CAN OFFER YOU:\r\n\r\n\r\n Visit our��State Employee Benefits Overview page!�\r\n Professional growth and development opportunities\r\n A healthy work/life balance to all employees\r\n \r\n THE ROLE:\r\n \r\n \r\n \r\n \r\n The position oversees financial and budget management, lab inventory, procurement, cross-organizational relationships, and management of staff at various levels. The ideal candidate should also have demonstrated experience streamlining and implementing process improvements.\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n MORE ABOUT THE AGENCY AND FACILITIES:\r\n The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n Assuring the conditions in which people can be healthy\r\n Preventing disease, injury, and disability\r\n Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.\r\n \r\n \r\n DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:�\r\nCheck out our Applicant Tips on How to Apply! Need more resources?� Visit our Applicant Toolkit for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly.�\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n\r\n\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).���\r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.\r\n This employer may participate in��E-Verify and will provide the federal government with your Form I-9 information to confirm work authorization.�\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Anamaria Giangarra at Anamaria.giangarra@ct.gov\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for directing a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.\r\n

EXAMPLES OF DUTIES

AGENCY, FACILITY OR INSTITUTION:\r\n\r\n\r\n\r\n Directs staff and operations of the fiscal administrative office;�\r\n Coordinates, plans and manages office activities;�\r\n Formulates program goals and objectives;�\r\n Develops or assists in development of related policy;�\r\n Interprets and administers pertinent laws; evaluates staff;�\r\n Maintains contacts with individuals within and outside of unit who might impact on program activities;�\r\n Coordinates fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;�\r\n Assists in planning and implementation of financial aspects of EDP systems;�\r\n Utilizes EDP systems for financial records, reports and analyses;�\r\n Prepares programmatic fiscal administrative analysis and impact statements on proposed regulations and legislation;�\r\n Directs and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;�\r\n May manage support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;�\r\n In a facility or institution, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;�\r\n Leads the recruitment and hiring of staff, including outreach, interview and selection;\r\n Performs related duties as required.\r\n\r\n\r\nOFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:\r\n\r\n\r\n\r\n Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;�\r\n Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;�\r\n Provides direction, interpretation and guidance to state agency fiscal administrative staff involved with contracting;�\r\n Reviews with state contracting agencies budgetary impact of any privatization contract and need for any budget adjustments;�\r\n Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;�\r\n Researches, interprets and administers pertinent laws and regulations;\r\n Leads the recruitment and hiring of staff, including outreach, interview and selection;\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of\r\n \r\n and ability to interpret and apply relevant state and federal laws, statutes and regulations;\r\n principles and practices of public administration with special reference to governmental budget management and governmental accounting;�\r\n \r\n \r\n Knowledge of\r\n \r\n and ability to apply management principles and practices;�\r\n principles and procedures of payroll, purchasing, grant administration and contract administration;�\r\n \r\n \r\n Considerable\r\n \r\n interpersonal skills;�\r\n oral and written communication skills;�\r\n \r\n \r\n Considerable ability in preparation and analysis of financial and statistical reports;\r\n Ability to\r\n \r\n analyze budgetary and related problems;�\r\n utilize EDP systems for financial management.\r\n \r\n \r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal administrative functions (e.g. accounting, accounts examining, budget management, grants administration, payroll, purchasing, or other administrative functions) at least one (1) of which must be an accounting function. Descriptions of these fiscal and administrative functions are attached.\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

\r\nOne (1) year of the General Experience must have been supervising professional level staff.\r\n\r\n\r\nNOTE: For state employees this experience is interpreted at the level of a Fiscal/Administrative Supervisor or Budget Specialist.\r\n\r\n\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n\r\n\r\n College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.\r\n\r\n\r\n

PREFERRED QUALIFICATIONS

\r\n\r\n Experience managing laboratory supplies and equipment.\r\n Experience managing business needs within defined budget limitations.\r\n Experience with procurement processes.\r\n Experience managing professionals at various levels.\r\n Experience streamlining processes, reducing redundancies, and creating operational efficiencies.\r\n\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n