HR Onboarding Specialist

• Rolls out the FNBO Green Carpet to live out the employment brand by engaging with new hires throughout their onboarding journey, including on social channels.
• Establishes and maintains relationships with new hires from offer acceptance through their first 90 days.
• Guides hiring managers through the onboarding process by providing coaching on daily operational procedures and best practices, while developing and maintaining resources to support successful employee integration.

Designs and leads new hires through a structured onboarding journey from offer acceptance into Day One with additional key touchpoints within the first 90 Days, ensuring timely communication, engagement, compliance, and continuous improvement.

• Conducts and enhances Pre-Hire Onboarding.
  • Acts as the primary point of contact for all new hires post-offer acceptance, providing information and answering questions.
  • Crafts and distributes clear communications to new hires regarding onboarding agenda, equipment, dress code, parking, and employee perks.
  • Builds, maintains, and conducts all pre-hire activities including background checks, drug screenings, and documentation collection.
  • Responsible for maintaining accurate and up-to-date pre-hire data for HRIS and Payroll within Workday.  Ensuring data integrity and compliance with company policies and regulatory requirements throughout the hiring process and understanding and identifying when anomalies exist requiring escalation to appropriate SMEs.
  • Builds and manages partnership with IT to ensure equipment is built to specifications and delivered on time to new hires.

• Acts as primary liaison with background check vendor to ensure they are meeting SLAs and simplifying the process for candidates, accelerating timelines, and reducing the need for additional communication.

• Conducts and enhances Enterprise Cultural Onboarding.
  • Manages, updates, enhances, and facilitates weekly Enterprise DayOne Orientation Session.
  • Manages, designs, and facilitates weekly Discover FNBO Series collaborating with key stakeholders and SMEs on key topics relevant for New Hires and employees interested in learning more about the organization and culture.
  • Designs and delivers cultural onboarding sessions for new acquisitions, as needed.
• Leads and implements Continuous Improvement of Enterprise Onboarding.
  • Leads Core Onboarding Team comprised of HR partners and key stakeholders across the org including IT, InfoSec, and Buildings who meet regularly to focus on continuous evolution, simplification, and other onboarding handoffs and enhancements.
  • Oversees implementation of key touchpoints in partnership with hiring managers over a new hire’s first 90 days.
  • Gathers feedback from new hires, managers, and key stakeholders to continuously improve the onboarding experience.

• Manages, deploys, and tracks key onboarding metrics and new hire satisfaction scores including Talent Acquisition New Hire and Hiring Manager Surveys.
• Identifies trends and opportunities for process improvement.
• Provides regular reporting on effectiveness to HR leadership.
• Participates in software procurement and Workday enhancements to improve efficiency.
• Assesses current processes and implements changes to drive scalability.

• Participates in career fairs and community outreach events to promote FNBO.
• Represents FNBO's employment brand in the community.

• Develops, recommends, and updates onboarding policies and procedures in partnership with management.

• Partners with Talent Advisors to address derogatory post-offer assessment remarks.
• Manages contingent offer processes and documentation.
• Adheres to required hiring regulations.

• Ensures adherence to all HR processes and always maintains confidentiality of sensitive employee information.

• Ensures compliance with bank policies, laws, regulations, and the bank's BSA/AML program, as applicable to job duties.
• Completes required compliance training and reports any violations or suspicious activity.

• Maintains regular and predictable attendance

• High school diploma or equivalent required.
• Human Resources experience or a bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Strong interpersonal and communication skills with active listening abilities
• Technical proficiency with Microsoft Office Suite, HR Systems, applicant tracking systems, and HR capital management systems (preferably Workday)
• Knowledge of talent acquisition and recruiting
• Knowledge and experience with facilitation and curriculum design
• Detail-oriented with proactive problem-solving approach
• Collaborative team player capable of working autonomously when needed
• Adaptable quick learner able to manage multiple priorities in a fast-paced environment
• Highly reliable with strong work ethic and "can-do" attitude

This role may have a specific starting pay within this range.

Final compensation offer to candidate may vary from posted hiring range based upon work experience, education, and/or skill level.

FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey.

Learn more here.

FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity.

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All our jobs will be posted for a minimum of 5 calendar days.  Job postings may come down prior to 5 calendar days based on volume of applicants.