Associate - Fund Services

Position Summary

The Associate – Fund Services will support the delivery of fund administration and operational services to hedge fund clients. The role is primarily focused on payment processing, cash management, reconciliations, investor transactions, and operational support, while ensuring that all client deliverables are completed accurately and within established deadlines. The successful candidate will work closely with internal teams, banks, custodians, clients, and other service providers to support the efficient day-to-day operations of the fund administration function.

Duties and Responsibilities

The successful candidate will be responsible for, but not limited to, the following:

• Process wire payments, bank transfers, foreign exchange transactions, and other cash movements accurately and within prescribed deadlines.
• Prepare payment instructions and supporting documentation for review and approval.
• Ensure all payments comply with internal controls, client instructions, authorization requirements, and regulatory standards.
• Monitor and reconcile fund cash balances and investigate discrepancies as required.
• Perform bank account reconciliations and resolve outstanding items on a timely basis.
• Assist with investor subscriptions, redemptions, transfers, and other investor-related transactions.
• Maintain accurate client, investor, and transaction records within internal systems.
• Assist in the preparation of Net Asset Value (NAV) calculations and supporting schedules.
• Liaise with banks, custodians, clients, auditors, and internal stakeholders regarding payment processing and operational matters.
• Respond to client and investor queries in a professional and timely manner.
• Support the completion of daily, weekly, and monthly operational deliverables in accordance with established service standards.
• Ensure compliance with the Company's policies, procedures, controls, and regulatory requirements.
• Assist with year-end audit requests and provide supporting documentation when required.
• Identify opportunities for process improvements and participate in operational enhancement initiatives and special projects.
• Escalate operational issues, exceptions, and risks to management as appropriate.
• Demonstrate ownership and accountability for assigned tasks and ensure timely completion of deliverables.

Qualifications and Experience

Applicants should possess the following:

• HSC/A-Level qualifications or equivalent.
• ACCA Level 1 completed, currently pursuing ACCA, CAT, or another relevant accounting or finance qualification would be an advantage.
• 0 to 2 years of experience in fund administration, banking operations, payments, finance, accounting, audit, or a similar role.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and a high level of accuracy.
• Good analytical and problem-solving skills.
• Basic understanding of financial services, investment funds, and financial markets would be advantageous.
• Ability to work effectively both independently and within a team environment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Positive attitude, willingness to learn, and strong work ethic.
• Good verbal and written communication skills.
• Ability to work under pressure while maintaining high-quality standards.
• Demonstrate a high level of integrity, professionalism, and commitment to client service.