Administrative Functional Support Level 4

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

• →Coordinate internal, customer, and executive meetings, including agendas, facilities, catering, visitor logistics, meeting materials, and post-meeting follow-up.
• →Manage the Director(s) calendar, resolving conflicts, coordinating agendas for customer visits, and interfacing with Customer.
• →Coordinate visitor access, badging and receive visitors including customers and other contractors.
• →Coordinating receipt of customer clearances and administering customer badging process.
• →Arrange and maintain leadership schedules, organizational calendars and modify the Director(s) schedule and associated departmental activities.
• →Assist the Director(s) and team with making travel arrangements and submitting timely expense reports.
• →Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
• →Draft, format, and coordinate executive correspondence, customer communications, reports, and briefing materials.
• →Coordinate staff meetings and leadership operating rhythms, including agendas, presentation inputs, minutes, decisions, and action-item tracking.
• →Use Microsoft 365 Tools to produce high-quality reports, presentations, or other documents.
• →Use the Northrop Grumman travel system (Concur) to arrange travel, monitor approvals, resolve issues, and submit accurate and timely expense reports.
• →Collaborate with other administrative assistants to ensure continuity of support, coordinate shared events, and provide backup coverage.
• →Support onboarding, office moves, equipment requests, facilities requests, purchase requests, and organizational changes.
• →Follow up on actions on behalf of the director and perform other tasks as directed

• High School Diploma with a minimum of 6+ years’ additional education and/or professional relevant experience.
• Advanced proficiency in Word, PowerPoint, Outlook, Excel, Teams, and SharePoint, including preparation of leadership-ready products.
• Demonstrated experience coordinating Outlook calendars, conference calls, and shared link applications.
• Demonstrated experience coordinating both on and off-site meetings and/or events with customers, including ordering, receiving and setting up food and refreshments.
• Demonstrated experience making travel arrangements and accurate & timely expense reporting.
• Experience compiling, proofreading, formatting, and integrating inputs into executive-level reports, correspondence, and presentations.
• Strong written and verbal communication skills, including professional interaction with customers and senior leadership.
• Ability to work onsite and provide reasonable schedule flexibility for critical customer visits, leadership reviews, and program events, as required.
• US Person required.

• Bachelor’s or Associate degree, preferably in business or technical related field.
• Experience with SAP, Concur, S4, SmartBuy, facilities systems, purchase requests, onboarding, equipment coordination, and related business processes.
• Experience using SharePoint, Teams, OneNote, Planner, or equivalent tools for collaboration, information management, and action tracking.
• Experience proofreading, formatting, and quality-checking executive correspondence, presentations, reports, and customer-facing materials.
• Demonstrated ability to be proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
• Experience interfacing with executive level internal and external contacts with considerable autonomy.
• Experience coordinating recurring monthly and quarterly reviews for business, division, sector, or customer leadership.

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family. Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!