Marketing Assistant

ESSENTIAL FUNCTIONS: 

• Support asset management team throughout the tour process, and assist with materials for tours at the direction of Brand Experience Specialist
• Support brand experience touchpoints
• Support all corporate marketing, brand experience and public relations events.
• Support logistical planning, internally and externally, and overseeing all activities and vendors.
• Research new items for Brand Storefronts with direction from Marketing, Brand, and Creative team leads, report on inventories and orders, support vendor and PM team members on orders.
• Work with other departments (Asset Management/Leasing, Government Services) to develop and maintain accurate mailing list database of prospects and brokers.
• Lead tickets requests and distribution of tickets.
• Support corporate sponsorships by managing requests. Coordinate with sponsor organizations to provide logos, ads or other marketing materials and coordinate CDP attendance at sponsored events.
• Order and distribute all gifts, giveaways, and promotional items as needed.
• Customer facing: ability to interface with prospective and existing clients
• Source new vendor contacts for tenant experience events

• Track vacancies and update leasing materials including brochures, property flyers, presentations, website content, and CoStar and website property listings.
• Maintain up to date library of marketing materials in Marketing and Communications shelves and on Intranet for use by others in the company.
• Support board presentation and update Quarterly Supplement materials
• Provide photography support, coordinate scheduling, and onsite support
• Support Quarterly Portfolio Meetings with Asset Managers
• Support social media content capture

• Administrative support including invoice in processing, and all communication and follow up necessary for invoicing, adding vendors, etc.

• Manage budget setup and quarterly forecasting. Track expenses, generate budget reports.

SECONDARY RESPONSIBILITIES: 

• Support e-blast marketing programs: meet with team members to assess needs and priorities, maintain e-mailing lists, schedule campaigns, and track and report results.
• Coordinate creation of ads and distribution of logos, banners, or other materials, for corporate contributions commitments.
• Perform other job-related duties as assigned.

• Advanced PC skills using Microsoft Office applications ((Word, Excel, PowerPoint, Outlook, etc.) and ability to learn company specific software.
• Knowledge of Adobe Creative Suite including InDesign and Acrobat preferred.
• Experience with databases, graphics programs and files, Customer Relationship Management (CRM) and Content Management Systems (CMS) systems preferred.
• Ability to adapt to new or changing software programs.