Employee Relations Officer I

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

 

JOB SUMMARY

Responsible for Centralized Dormitory Management, and Responsible Business Alliance (RBA). Monitors statutory requirements, permits, licenses, and compliance documentation to ensure dormitories meet applicable legal requirements and company standards. Supports audits, tracks corrective actions, and conducts compliance briefings and awareness sessions. Support improvement projects and perform other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Centralized Dormitory Management

-Monitor dormitory compliance with applicable statutory requirements, company standards, policy and centralized accommodation regulations.

-Track the validity and renewal of dormitory permits, licenses, certificates, contract agreements and other required documents.

-Monitor updates to statutory requirements, including Act 446 and related regulations, where applicable.

-Maintain an updated dormitory compliance tracker and follow up on outstanding requirements.

-Coordinate with dormitory service provider to rectify compliance gaps and day-to-day operational issues.

-Conduct periodic audits/inspections as required and keep track of the audit reports with timely closure.

-Escalate potential non-compliances, statutory risks and operational impact to the supervisor.

-Prepare presentation materials and communication sessions in the dormitory as and when required.

Responsible Business Alliance (RBA)

-Support RBA compliance activities, particularly Labor, Ethics, and Management Systems.

-Assist in audit preparation, document reviews, and compliance assessments.

-Coordinate with relevant departments on audit readiness

-Track and follow up on HR policy updates.

-Support internal/external social compliance audit.

-Conduct yearly audit for On-Site Service Provider to ensure compliance with RBA, applicable legal requirements, company policies, and contractual obligations.

-Maintain audit reports and monitor closure of outstanding findings.

-Coordinate and conduct RBA briefings to employees and service providers and maintain attendance records.

-Prepare compliance reports and escalate potential non-compliances and statutory risks to the supervisor.

-Communicate new or updated compliance requirements to relevant stakeholders.

JOB QUALIFICATIONS

Education and Experience

Bachelor's degree in Human Resources, Business Administration, or a related field.

Fresh graduates are encouraged to apply.

KNOWLEDGE REQUIREMENTS

Basic understanding of compliance, audit, and documentation processes.

Good research, communication, coordination, and organizational skills.

Proficiency in Microsoft Excel, Word, and PowerPoint.

Ability to track deadlines, identify compliance gaps, and follow up on outstanding actions.

Willingness to learn statutory requirements and RBA standards.

Able to conduct briefings and communicate effectively with internal departments and service providers.

Demonstrates attention to detail, integrity, and accountability.

 

 

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