Accounts Payable Clerk

This position performs a wide variety of administrative support duties for the General Manager of Properties and the Properties Controller. This position will also focus on the accurate and timely completion of accounts payable and accounts receivable tasks for the properties division.

• →Coordinating with Corporate AP/AR to apply funds received to the correct accounts.
• →General office work, such as filing, photocopying, processing mail, and file maintenance
• →Answering multiple line phone system with good phone etiquette, transferring calls, and taking and delivering messages quickly and accurately
• →Assisting with Self-Storage incoming and outgoing calls
• →Maintain a list of commercial lease agreements for all Menard-owned properties and monitor receivable accounts to ensure that all tenants and neighbors are charged accurately for rent and shared expenses according to their lease agreements.
• →Gather paid vendor invoices for shared expenses, utility bills, taxes and insurance and reconcile them with purchase journals.
• →Reconcile actual expenses with estimated monthly/annual payments already collected from commercial tenants and utilize QuickBooks to issue billings to tenants for underpayments or credits for overpayments.
• →Maintain AR aging report and participate in the collection of past due tenant accounts by acting as the primary point of contact for tenant inquiries and billing disputes and responding with clear supporting documentation.
• →Use of Microsoft Office: Word, Excel and Outlook, QuickBooks and QuikStor
• →Sending/receiving emails to/from our vendors and tenants
• →Coordinating departmental documentation for management approval and signatures
• →Assisting General Manager Properties and Properties Controller
• →Other duties as requested or required