Distribution Services Assistant

Position Summary

Timely receipt, transport, sorting, delivery and collection of mail, inter-office mail, packages, and freight to over seventy college and department mailroom locations. Efficient preparation of shipments and all documents related to such shipments. Maintain account system to support charge-back billing to three hundred budget accounts.

Duties/Responsibilities 

Prepare the department's outbound shipments using the FedEx and UPS online tracking systems. Assist personnel with the preparation of outbound shipments.

Receive and transport all incoming mail from the United States Postal Service (USPS).

Receive and check in freight and packages into campus tracking /delivery system(s).

Inspect receivables for damage and maintain a secure work environment to promote security of the campus mail system.

Maintain a clean and organized warehouse, mailroom, and work areas.

Manually sort and case or consign all campus incoming mail and shipments to the appropriate college or department mailroom location.

Deliver sorted mail to mailrooms and obtain electronic signature of delivery for all packages and freight as needed.

Collect outgoing mail and shipments from college or department mailrooms.

Assist Mailroom Technician with preparation and processing of campus bulk mailing. Assist Warehouse Technician with acceptance and delivery of packages, freight, and other deliverables.

Interpret customer delivery service needs for outgoing packages or freight shipments and finalize shipments through campus outbound freight shipping system(s).

Determine the correct mail class / processing category for all outgoing mail and packages.

Affix correct postage, complete correct documents, and include correct markings on all outbound shipments.

Review all outgoing mail and shipments to:
• ensure valid departmental account numbers are indicated for each shipment.
• ensure mail or packages paid by University are for business purposes.
• ensure addressing information meets USPS standards and is a deliverable address..

Deliver copy paper to assigned buildings/departments.

Assist in fulfillment and delivery of custodial supply orders to custodial supply closets in assigned buildings, when needed.

Collect recycled print cartridges from assigned buildings.

Check status of shred paper bins in assigned buildings and inform Senior Tech when they need to be replaced with empty shred bins.

Perform and document inspection of campus fire extinguisher equipment. Coordinate repairs or replacement of equipment with Senior Tech.

Deliver and pick up mail from USI locations in New Harmony and Stone Center as directed.

Assist Distribution Services Technician with preparation and processing of campus bulk mailings. Assist Central Receiving and Warehouse Technician with accepting and delivery of packages, freight, and other deliverables.

Perform other duties as assigned.

Required Knowledge and Skills

High school diploma or GED.

Experience working with inventory or delivery handling systems.

Excellent customer service skills are required to facilitate communication and interaction with all staff, faculty and administrative personnel in all departments and colleges.

Working knowledge of microcomputers, word processing, spreadsheets, databases, Internet, and electronic mail.

Valid driver’s license and the ability to operate campus fleet vehicles.

Ability to obtain and maintain forklift and electric pallet jack certification.

Preferred Knowledge and Skills

One year of mailroom or delivery experience.

Experience working with mail processing equipment; including but not limited to postage meter, offline mailer and folder/inserter.

Functional Requirements

Majority of duties are active in nature, including extended periods of operating equipment and accessing workstations and equipment within Distribution Services.

Remaining in a stationary position at a desk or workstation for extended periods of time for several assigned duties.

Frequent independent physical manipulation of loads of up to 20 pounds for extended periods of time. Occasional independent physical manipulation of loads more than 70 pounds. Occasional physical manipulation of loads up to 100 pounds with the assistance of a co-worker.

Frequent physical access to various departments and buildings on campus to perform Courier functions. Frequent physical access to local and regional venues to attend events and meetings.

Ability to use computers and computer systems (hardware and software) to enter data and process information.

Attention to detail, accuracy, and efficiency during both slow and peak periods.

Effective problem-solving and the presentation of a professional demeanor while meeting deadlines and achieving critical outcomes, even under demanding conditions such as multiple priorities and short-notice deadlines.

Regular Work Hours/Travel Requirements

About USI           

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees, spouses, and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

Search Committee Chair:

If you have questions about the open position, please contact Scott Lenfers, search committee chair, at selenfers@usi.edu.

Best Consideration Date:

For best consideration, please submit materials by November 4, 2026.

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities