DiGeronimo Companies

Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.

Always deliver the highest quality. Find solutions. Provide value to our partners.

Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

Key Responsibilities

• Assist all departments with the New Vendor Setup process, ensuring all required documentation and information is received, reviewed, and complete prior to establishing the vendor in company systems.
• Review, track, and maintain Certificates of Insurance and Workers’ Compensation documentation for all active subcontractors and suppliers.
• Coordinate the OCIP/CCIP enrollment process for subcontractors and suppliers, when required, ensuring all required enrollment documentation is completed and submitted in accordance with project requirements.
• Track and maintain subcontractor Performance and Payment Bonds, ensuring required bonds are received, properly documented, current, and readily accessible throughout the project.
• Review vendor payment application documentation to ensure all required lien waivers, affidavits, and supporting documentation have been submitted and are complete prior to processing.
• Perform vendor invoice and payment audits in accordance with project and contract requirements.
• Review subcontractor Certified Payrolls for completeness, accuracy, and compliance with applicable project and contractual requirements.
• Assist the Pre-Construction Department with the vendor pre-qualification program.
• Assist the Contract Administrator with creating and tracking Subcontracts and Purchase Orders.
• Assist Project Managers with subcontractor and supplier performance reviews.
• Assist Project Managers with subcontractor and supplier project closeout documentation.
• Other duties and responsibilities as assigned by manager in support of company operations and project requirements.

Do you have what it takes?

• 2+ years of experience in construction administration, project coordination, vendor management, subcontract administration, compliance, or a related field preferred.
• Experience in the civil construction industry is preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, vendors, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to professionally and consistently follow up with vendors regarding outstanding requirements.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with construction management or document management software such as Procore, Spectrum, or similar systems is preferred.
• Ability to understand and interpret basic contractual, insurance, and compliance requirements.
• Ability to work independently while coordinating effectively with Project Managers and other departments.

Why IX?

• Weekly Competitive Pay!
• Excellent Benefits:
• • Medical
  • Dental
  • Vision
  • FSA & HSA
  • Life Insurance + Optional Family Life Insurance
  • Short-term and Long-term Disability
  • Wellness Incentive Program
• Paid Holidays and PTO
• 401(k) + Company match
• Tuition Reimbursement
• Family-owned and operated since 1956

Independence Excavating, Inc. is an Equal Opportunity Employer and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.