Analyst

JLL is seeking an experienced Lease Administrator to join our dedicated team managing a complex lease portfolio for large global enterprise clients. In this role, you'll be the cornerstone of lease data integrity and operational excellence, managing sophisticated lease management systems while serving as a trusted liaison between clients, vendors, and internal teams. This position offers the opportunity to work with cutting-edge lease administration technology while supporting strategic real estate decisions that impact a Fortune 500 client's operations.

Your expertise will directly contribute to seamless lease operations, financial compliance, and process optimization across a substantial multi-location portfolio. You'll work collaboratively with cross-functional teams including legal, finance, and transaction management while having autonomy to drive improvements in lease administration processes.

• Ensure complete accuracy of lease data across all management systems by abstracting, analyzing, and inputting critical lease information that supports informed decision-making and compliance
• Maintain comprehensive lease databases with rigorous data integrity standards, ensuring accessibility and reliability across multiple platforms
• Monitor lease portfolios proactively for compliance with contractual terms, conditions, and regulatory requirements
• Develop and maintain detailed documentation establishing best practices for all lease administration processes and procedures
  

• Conduct thorough monthly reviews of lease payment obligations, investigate discrepancies and ensure accuracy and timeliness across the portfolio
• Manage billing and internal payment requests with appropriate approval workflows and complete documentation
• Support budget planning and forecasting activities related to leasing portfolios, providing accurate financial data
  

• Lead comprehensive onboarding processes for clients, managing documentation requirements and data review
• Serve as the primary point of contact for internal and external brokers and clients on lease-related matters, building trust through responsive and accurate communication
• Address and resolve complex inquiries related to rent payments, vendor onboarding, and lease obligations with professionalism and efficiency
• Cultivate strong professional relationships that support long-term business objectives and client satisfaction
• Facilitate seamless communication between internal team, transaction managers and clients
  

• Identify and champion opportunities for process improvement and automation that create measurable efficiencies
• Support data migration activities and system integration projects, ensuring data accuracy throughout transitions
• Contribute to developing best practices and standard operating procedures that elevate team performance

• Monitor and act decisively on critical dates for lease renewals, terminations, and option exercises, preventing missed deadlines
• Maintain comprehensive tracking systems for leasing milestones and deadlines with proactive escalation protocols
• Generate regular reports on lease portfolio performance, expiration schedules, and financial metrics that inform strategic decisions
• Perform administrative tasks and contribute meaningfully to special projects as assigned

• Experience in commercial real estate, corporate real estate, or professional services environment
• Experience with property management software and financial reporting systems
• Bachelor's degree in business administration, finance, real estate, legal assisting or related field
• Paralegal background is a plus

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

• Minimum 3-5 years of progressive experience in lease administration, real estate accounting, vendor management, or contract administration
• Demonstrated success working with enterprise-level clients or large-scale real estate portfolios

• Hands-on experience with lease management systems and database management (experience with Visual Lease strongly preferred)

• Strong data analysis capabilities with ability to generate actionable insights from lease data
• Comfort learning new technology platforms and adapting to system changes

• Solid understanding of commercial real estate terminology, and lease document structure
• Working knowledge of operating expense reconciliations and other pass-through charges with ability to review landlord calculations for accuracy
• Exceptional attention to detail with demonstrated accuracy in high-volume data environments
• Excellent written and verbal communication skills with ability to translate complex lease terms for diverse audiences
• Superior organizational and time management skills with proven ability to prioritize competing deadlines
• Analytical problem-solving approach with ability to work independently and escalate appropriately
• Strong customer service orientation with professional demeanor and client-focused mindset
• Discretion and professionalism when handling confidential client and financial information

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.