Accounting & Payroll Specialist

Payroll & Accounting Specialist – Commercial Construction | Medford, OR

Location: Medford, OR (On-Site) M-F 8-5 or 7-4, flexible on hours

Compensation: 70,000-80,000 per year plus bonus

Benefits: Generous benefits package, 401(k) 4% match, PTO and paid holidays

About the Role

A well-established commercial construction company in Medford, OR is looking for a Payroll & Accounting Specialist to own its weekly payroll and support the accounting team. This is a true 50/50 role: about two days a week on payroll and three on accounting. If you like a steady, recurring rhythm, take pride in accuracy, and want to build certified payroll expertise in construction, this is a great fit.

What You’ll Do

• Run weekly payroll for about 100 employees (time is due Monday mid-morning, payroll finalized Wednesday, paid Friday)
• Prepare and submit weekly certified payroll reports for public works and prevailing-wage projects (Davis-Bacon and state rules), verifying each employee’s classification, hours, wage rate, and fringe benefits against the project’s wage determination
• Submit retirement contributions, garnishments, and other payroll payments
• Support onboarding and offboarding, and resolve employee pay issues
• Work directly with subcontractors and train them on project reporting requirements
• Prepare and submit monthly union remittance reports and fringe contributions to trust funds, reconcile them to payroll records, and track CBA rate changes
• Process vendor invoices, code expenses, match to POs and receiving documents, support weekly check runs and electronic payments, and maintain vendor records (W-9s, 1099 information)
• Process monthly company credit card statements, match receipts, code and post charges to the GL, and follow up with cardholders on missing receipts or discrepancies
• Complete monthly reconciliations of assigned balance sheet accounts (payroll liabilities, accruals, intercompany, prepaids), clear reconciling items, and prepare recurring and adjusting journal entries with support
• Help with month-end and year-end close
• Track and renew business licenses, contractor licenses, permits, and registrations across jurisdictions, maintaining a renewal calendar and current copies on file
• Prepare schedules and documents for external auditors and support payroll, union, and agency compliance audits

Tools You’ll Use

Microsoft Excel, UKG (payroll), Sage 300 (accounting only), and Acumatica, which is being implemented now as the new system. LCPtracker or similar certified payroll tools are a plus.

What We’re Looking For

• 2 years of relevant experience with a bachelor’s degree, or 4+ years of relevant experience without a degree
• Hands-on weekly payroll experience, with the ability to own the full payroll cycle
• Very accurate and detail-oriented, with a record of hitting weekly and monthly deadlines
• Trustworthy with confidential payroll and employee information
• Calm under pressure when payroll problems or upset employees arise
• A collaborative relationship builder who communicates clearly with employees, vendors, unions, subcontractors, and auditors
• Organized and self-motivated, working well independently and on a team
• Willingness to earn a certified payroll certification. It is not required to apply, but you’ll be expected to obtain it.

***************LOCAL CANDIDATES ONLY *****************

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.