Academic Coordinator

Aces in Motion (AIM) Academic Coordinator Job Description

Title: AIM Academic Coordinator

Work Schedule: 10:00 - 6:00 with flexibility required

Location: Prairieview Elementary + AIM Tennis

Reports To: Program Director and Executive Director

Supervises: Academic Lead Coach, tutoring staff and student Coaches in Training during tutoring sessions

Salary: $35,000-$42,000 + health/vision/dental

Mission

To promote health, academic achievement, and character development through positive youth development.

Vision

We use tennis and the principles of sport to build a community of children, youth, and adults who work, learn, and play hard together.

Job Summary:

The Academic Coordinator is a student facing role responsible for the day to day academic support of students within the program. The Coordinator builds and maintains Khan Academy cohorts and targeted classrooms with programmed student work, oversees the weekly tutoring program including PEAK tutoring, and provides direct academic support to students during academic time, working closely with coaches, tutoring staff, and families.

The Coordinator works as part of the Academic Team alongside the College and Career Coordinator. Data management, Skyward administration, and academic tracker maintenance are owned by the data team, and academic reporting and counselor outreach are owned by the College and Career team. The Coordinator uses the data those teams provide to target student support, and supplies them the tutoring and participation information they need each week.

This position must demonstrate AIM Values and Skills: Learning, Integrity, Leadership, Community, Teamwork, Effort, and Resilience.

Responsibilities:

Academic Programming and Student Support

• Commit to and model the AIM Mission and Values for all staff, students and families
• Build and maintain Khan Academy cohorts and targeted classrooms, assigning student work based on each student's assessment results and academic needs, and confirm students are active in the correct classrooms
• Oversee tutoring every week: schedule and run tutoring sessions, including PEAK tutoring and one on one pull out tutoring with the academic tutor, and hand tutoring attendance to the data team every Friday so PEAK participation measurements can be completed
• Work directly with students to identify areas of need, ensuring they have adequate academic support
• Provide 1:1 meetings with students to assess academic progress, address challenges, and structure academic time effectively
• Run the daily academic block in the cohort rooms: students in seats with assigned work, students without homework working in Khan Academy, and students assigned to PEAK tutoring in tutoring
• Develop and implement strategies to keep students engaged during academic time, including interactive components for when students have no homework or assignments such as Peak Literacy and iXL
• Identify striving students and create personalized plans for their academic support, collaborating with teachers and other educational professionals
• Support success plan meetings with individualized strategies for students' academic and post secondary success
• Support the January informational night planning with the College and Career team, including settling the event date with Nasseeka Denis and Isa Velasco, and plan academic award celebrations, scheduled on the master calendar at least two months in advance so students and families know what they are working toward
• Write the weekly academic letter to families and support family one on one academic meetings
• Supervise student Coaches in Training during tutoring sessions
• Guide Coaches in the academic rooms on academic time expectations and daily activities when appropriate
• Daily set up and breakdown of program equipment, resources, and areas used during programming
• Responsible for cleanliness and order of program sites at the beginning and end of program hours
• Conduct Team Huddles to review the daily schedule and assign roles during academic time

Relationship Building

• Support and encourage youth through modeling and daily reflection of AIM values and skills: Learning, Integrity, Community, Teamwork, Passion, and Resilience
• Facilitate relationships between students, volunteers, and staff members
• Cultivate positive relationships with youth and offer quality, engaging, and fun educational opportunities
• Implement multicultural educational strategies needed to support youth from the Gainesville community to improve individual academic performance, life skills, and character development
• Willingness to learn and understand youth development and/or educational work with youth, families, and organizations of Alachua County
• Act as a liaison between students, teachers, parents, and other stakeholders for the students the Coordinator supports, ensuring that all parties are kept informed about student progress, challenges, and needs
• Communicate with parents regarding students' academic progress and provide updates on their success plans as needed

Programming:

• Work directly with students to identify areas of need, ensuring they have adequate academic support
• Provide 1:1 meetings with students to assess academic progress, address challenges, and structure academic time effectively
• Develop and implement strategies to keep students engaged during academic time, including interactive components for when students have no homework or assignments
• Identify striving students and create personalized plans for their academic support, collaborating with teachers and other educational professionals
• Manage academic time for students, ensuring that their activities during program hours are meaningful, structured, and tailored to their individual needs
• Report Khan Academy activity and tutoring participation into the Monday leadership meeting measurables each week

Qualifications:

• Ability to present a positive image to staff, participants, colleagues, and the community
• Ability to work independently, be flexible, and manage multiple priorities. Must be capable of adaptability with daily schedule as well as be organized and plan efficiently
• High degree of emotional intelligence and interpersonal skills
• Responsible, dependable, punctual, and initiative taking
• A positive attitude and mature personality conducive to working effectively as a team player with diverse members, staff, interns, volunteers, parents/guardians and other stakeholders
• Must be friendly and professional at all times
• Must have a strong work ethic and high degree of professionalism
• Detail oriented with excellent communication, organizational, interpersonal and writing skills
• Valid FL Driver's License. Must have reliable transportation and be able to drive a car and have appropriate auto insurance coverage
• CPR/AED and First Aid Certification within 90 days of employment
• Proficient computer skills, especially using Microsoft Suite and Google Suite of applications