Global Document Services Specialist

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

GLODOCS Specialist I is an integral part of Latham’s Global Document Services (GLODOCS) team and will be responsible for performing a variety of core document support duties such as creating, editing, and otherwise manipulating legal documents and other work product for attorneys and staff, while being responsible for intake of work, clarifying instructions, negotiating deadlines, and communicating status of jobs with customers, GLODOCS Coordinators and/or Supervisors. This role will be located in either our Austin, New York, or our Global Services Office in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. 

The regular working hours for this position are 11:30 a.m. to 8:00 p.m. PT.

Other key responsibilities include:

• →Completing various basic-level projects in Word, including creating new documents, formatting, generating Table of Contents and Table of Authorities, and adding cross-references
• →Completing various basic-level projects in Excel, including creating new workbooks/sheets, formatting cells/tables/rows/columns, and using simple formulas
• →Completing various basic-level projects in PowerPoint, including revising slides, inputting/revising text, inserting graphics, and formatting/reapplying slide design and layout
• →Utilizing Acrobat Professional to compress .pdf files, create searchable and non-searchable .pdfs, apply Bates numbering, and crop pages as needed
• →Proofreading documents when necessary
• →Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains 

We’d love to hear from you if you:

• →Possess basic knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, Interwoven, OmniPage, Visio, and other software
• →Display the ability to learn new software and procedures
• →Demonstrate well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm

And have:

• →A high school diploma or an equivalent; a bachelor’s degree, preferably
• →Microsoft certifications in Word Core, Excel Core and PowerPoint, preferably
• →A minimum of two (2) years of related experience working as a document specialist at a professional services organization

USD $70,000.00 - USD $85,000.00 /Yr.