Front Desk Assistant

Are you an organized and communicative person who enjoys interacting with people and keeping things running smoothly? We are looking for a Front Desk Assistant support our daily office activities and maintain good working relationships with colleagues, clients and partners.

If you are proactive, detail-oriented and able to work independently, we would like to meet you!

• Provide administrative support to all employees on site.
• Greet visitors and notify the relevant colleagues; answer and direct incoming phone calls,
• Maintain good relationships with colleagues, clients, suppliers and other business partners.
• Monitor office, maintenance and cleaning, place orders with suppliers and help negotiate the best offers.
• Manage incoming and outgoing documents, mail and file and archive correspondence, ensuring confidentiality.
• Draft business correspondence and forward financial documents (invoices, expense reports) to the Finance department.
• Plan occupational health and safety (OHS) training and occupational medical check-ups.
• Help organize internal events and coordinate protocol arrangements for meetings and business visits.
• Prepare reports and keep relevant documentation up to date.

• A university degree.
• 1 to 2 years of experience, preferably in an administrative, reception or office support role.
• English at a minimum B1 level
• Good knowledge of MS Office, especially Outlook, Word, Excel, PowerPoint and AI tools

• Experience with document management tools is an advantage.
• Good communication, listening and interpersonal skills.
• Strong organizational and time management skills, attention to detail and the ability to prioritize tasks.
• Diplomacy, negotiation and problem-solving skills, a positive attitude and team spirit.

• Knowledge of French is an advantage.