Senior Procurement Specialist

The Senior Procurement Specialist manages high-volume Task Order administration, formal solicitations, and vendor contracts for environmental programs in compliance with the Arizona Procurement Code. Serving as a key technical resource across ADEQ program departments, this role leads advance planning, evaluates vendor proposals and Scopes of Work (SOWs), conducts monthly budget reviews, and oversees contract renewals. Additionally, the Senior Procurement Specialist develops and awards complex solicitations, monitors supplier performance, and applies Lean principles (Arizona Management System) to optimize agency-wide procurement workflows.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Task Order Management & Review: Review, process, and issue high-volume Task Order submittals across existing agency and statewide contracts. Review vendor proposals, task cost estimates, and Scopes/Statements of Work (SOWs) for accuracy, compliance, and alignment with program technical requirements.

Agency Technical Support & Contract Renewals: Act as a primary resource for staff, providing technical support to all divisions within the agency in relation to procurement and contractual issues. Work directly with program leads on advance procurement planning, contract tracking, amendments, and executing timely contract renewals.

Solicitation & Formal Sourcing Execution: Develop, write, issue, evaluate, and award complex formal/informal solicitations (Request for Proposal [RFPs], Invitation for Bid [IFBs]—approx. 12 annually) for specialized environmental and agency needs. Facilitate evaluation committees, review submittals, conduct cost/price analyses, hold discussion meetings, negotiate terms, and execute awards.

Budget Oversight, Financial Tracking & Reporting: Attend and participate in monthly program budget meetings to review expenditures, forecast future contract needs, track task order encumbrances, and ensure compliance with fiscal constraints and funding source requirements. Develop and maintain Key Performance Indicators (KPIs) and procurement management reports for leadership.

Vendor Sourcing & Contract Administration: Monitor ongoing contractor performance, resolve vendor disputes or performance issues, conduct post-award meetings, and ensure contractor compliance with ADEQ policies and contract terms.

KNOWLEDGE

• Federal and State laws, statutes, rules, and regulations governing state public procurement (specifically the Arizona Procurement Code and Federal Grant/Funding regulations).
• Solicitation techniques and methods of conducting market research, benchmarking, and vendor sourcing.
• Task order issuance workflows, contract structuring, and business law principles.
• Agency-specific environmental program needs, standard environmental services, and market commodities.
• Lean concepts, tools, and the Arizona Management System (AMS) for continuous process improvement.
• State eProcurement systems (e.g., APP/AZ360) and standard business software suites (G-Suite/Microsoft Office).

SKILLS

• High-volume task order evaluation, proposal review, and statement of work (SOW) analysis.
• Contract negotiation, dispute resolution, evaluation committee facilitation, and stakeholder coordination.
• Writing clear, legally sound solicitation documents, task order scopes, and contract amendments.
• Project management, organization, time management, and managing high-volume deliverables simultaneously.
• Data analytics, financial tracking, KPI reporting, and problem-solving.
• Effective public speaking, verbal and written communication with internal stakeholders, agency executives, and external vendors.

• Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) certification required.
• Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, Purchasing, Finance, Accounting, or a closely related field. Experience: 3+ years of professional public sector procurement experience negotiating contracts, issuing formal solicitations, and managing high-volume task order administration.
• Certification or formal training in Lean Six Sigma / Arizona Management System (AMS) tools.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.

Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.