Purchasing and Inventory Specialist

The Role Responsible for controlling the Inventory area, processing all purchase orders for the clinical and facilities departments.   Responsible for ordering, receiving, distributing supplies around the Miami site, Screening Location, maintaining the inventory system, sourcing and ordering goods on behalf of the Clinical and Facilities teams  To comply & adhere to GCP guidelines and regulations as required of this role  Main Tasks and Responsibilities Receipt, inventory and stocking of incoming goods, confirming condition upon receipt, and cross checking against purchase order (PO)  Order stock items and ensure stock items are kept above a minimum quantity, forecast usage to ensure items are never depleted and are always available to departments on demand  Carry out stock checks in conjunction with Clinical Scheduling Manager and Facilities Manager as required, reviewing stock levels and identifying changes on demand  Investigate and rectify invoice queries as required by Finance department  Track outstanding orders with suppliers and feedback as appropriate to end users  Source and purchase supplies for facilities and clinical operations (including study specific supplies)  Ensuring all orders are placed and goods received in sufficient time to meet the operational demands of the business  Processing of purchase orders placed through the Focalpoint system (includes checking and amending order details, consolidating orders where possible, placing and chasing orders with suppliers, liaising with end users)  Assisting with  Focalpoint induction and refresher training to employees, as required  Preparing and submitting payment requests and providing reports to Finance, as required  Assisting with the preparation of purchasing metrics, as required  Carrying out regular price benchmarking assessments and negotiate prices with suppliers, as required  Meet with primary customers on a quarterly basis to ensure service levels are being met  Provide cover for staff scheduling, participating in weekend rotation   Provide cover for Research Volunteer Liaison (Activities Coordinator), as needed, to monitor volunteer reception area, prepare for admissions and outpatient visits, assisting with discharge of volunteers  Provide general assistance to the Clinical Scheduling Manager as necessary  Job Demands  The job may involve the following:  Very high concentration of work  Strict and tight deadlines  Having to juggle a range of tasks/issues simultaneously  Working in a hazardous environment with high requirement to follow safety procedures  Working outside normal working hours  Needing to respond to client demands  The Candidate Associate Degree, or equivalent work experience  Computer literate with proficiency in Windows environment  Excellent communication skills  Previous experience in a related role