Marketing Planning, Operations & Admin Manager

Spain·Barcelonafull-timemid

Other

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Quick Summary

Key Responsibilities

Marketing team coordination and calendar management; Set up and own a marketing calendar for all internal and external milestones,

Technical Tools

Other

About the Role

~1 min read

Marketing runs best when everyone is working to the same plan. As Marketing Planning, Operations & Admin Manager, you’ll own the planning rhythm, budget administration and team coordination that keep a large Marketing team aligned. You’ll report into Marketing Leadership and be the person the team relies on to know what’s happening, when, and what it costs.

You’ll run the quarterly OKR cadence and the marketing calendar, manage budgets and the PO process, and look after team operations, from onboarding and the Learning & Development programme to offsites and events. You’ll also embed with teams such as Content, Product Marketing or Social Media to set up their operations or support a major launch. Throughout, you’ll use Asana and AI to cut manual work and improve how Marketing teams work together.

This is a hands-on, cross-functional role for someone who gets satisfaction from making a big team run well. Admin or operational experience is essential. Marketing experience is a plus.

Responsibilities

~1 min read

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Set up and own a marketing calendar for all internal and external milestones, from reporting to campaign milestones and events
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Manage day-to-day team admin and support VP Marketing: meeting coordination and bookings, room/resource scheduling, food and catering orders for team events
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Coordinate logistics for offsites and workshops end to end: venue sourcing, catering, travel where needed, run-of-day schedule
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Own the onboarding documentation and process
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Own and iterate the Learning & Development programme — scheduling sessions, tracking attendance, gathering feedback

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Use Asana as the operational backbone across the team

Partner with AI leads and wider marketing team to identify and prioritise cross-functional AI tools, skills and agents that reduce manual work across Marketing (briefing, reporting, budget tracking, onboarding)
Own workflow automation for repeatable operational tasks (PO/invoice tracking, budget reconciliation, status reporting) using AI-assisted tools where they save meaningful time
Act as the link between Marketing and the AI/upskilling programme: surface where the team is spending time on repetitive work, and bring back relevant tools, prompts or agents
Support rollout of new AI-enabled processes — documentation, quick training, troubleshooting first use

Act as a point of contact between Marketing and Accounting/Procurify for POs and invoices
Track budgets and support monthly reconciliations across the whole org
Maintain clear, current budget trackers
Use AI to optimise this process and remove friction

Run periodic audits of agencies and tools in use across marketing: what's licensed, what's actually used, overlap and gaps
Work with Marketing Operations team to recommend consolidation or decommissioning where tools are duplicated or underused

Comfortable owning team logistics and admin (bookings, catering, calendars) alongside higher-level operational work
Strong operational and project management instincts; comfortable bringing structure to ambiguity
Solid working experience with Asana (or equivalent) for cross-functional planning and reporting, not just task tracking
Budget/PO administration experience (any function)
Confident in AI use to improve workflows and productivity

What We Offer

~2 min read

✓Receive competitive compensation and equity ownership in Perk

✓Rest and recharge with our generous allocation of vacation days plus public holidays

✓Take control of your physical health with your choice of private healthcare or a gym allowance

✓Know that your loved ones are protected financially through your Life Insurance if the worst were to happen

✓Join our unforgettable Perk events, including our spectacular annual summer party

✓Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones

✓Make your money go further with our flexible compensation plan

✓Focus on your family with 17 weeks’ paid parental leave during your child’s first year

✓Contribute to your community with 16 paid hours per year to spend volunteering for your dearest charitable causes

✓Broaden your horizons with up to 20 "Work from Anywhere" days per year

✓Nurture your language skills with in real-life English, Spanish, and Catalan lessons

✓Follow your passions and take a four-week, fully paid sabbatical once you reach 5 years

✓Let us help you move to one of our hubs with relocation support

Talent Acquisition Interview - 30 mins - Virtual
Hiring Manager Interview - 30 mins - Virtual
Assessment Interview - 60 mins - IRL / Virtual
Country Manager Interview 30 mins - Virtual
Values Fit Interview - 30 mins - Virtual

All official communication from Perk will always come from email addresses ending in @perk.com or @externalperk.com, our verified social media channels, or recruiters listed on our official LinkedIn page. We will never ask you to pay for equipment, training, or fees, request sensitive personal information such as bank details early in the process, or communicate through unofficial apps like WhatsApp, Telegram, or Signal. If you receive a message claiming to be from Perk that seems suspicious, please do not respond. Forward it to security [at] perk .com, and we will confirm whether it is legitimate.

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