6d ago

Senior Staff Assistant

United States·Huntsvillesenior

Other

1 views0 saves0 applied

Apply Now

Quick Summary

Requirements Summary

Google Workspace su

Technical Tools

Other

The Senior Staff Assistant will serve as the primary point of contact and provide administrative support for the Dean's Office and the Education Student Services Office (ESSO) in the College of Education, Sport, and Human Sciences (CESHS).
Duties/Responsibilities
Event Management
• Plan, coordinate, and execute significant student- and community-facing events for the college, such as Honors Convocation, Internship Receptions, Advisory Council meetings, and Signature Speaker Series events.
• Coordinate with other university units (such as Event Services, Parking, Facilities, Dining Services, etc.) to effectively plan events on campus.
• Create event marketing materials and invitations in graphic design programs (Canva, Photoshop, etc.) and communicate and promote upcoming events with internal and external stakeholders on behalf of the college through traditional and digital marketing channels.
Procurement
• Function as designated Procurement Card holder for the Dean's Office, complying with all cardholder regulations and maintaining appropriate P-card expenditure records.
• Organize and monitor college supplies and materials inventories, making purchases to replenish supplies as needed.
• Prepare Travel Authorizations for Dean's Office personnel and make travel arrangements and reservations as appropriate, complying with all university travel guidelines.
Administrative Support
• Serve as initial point of contact and support for students, faculty, staff, and other stakeholders.
• Provide administrative and clerical support for the Dean, Associate Dean, and Dean's Office staff. Provide executive support for the Dean and Associate Dean, including maintaining the daily calendar and meeting requests.
• Compose, proofread, edit, and prepare correspondence, reports, and other materials as directed.
• Assist with basic editing of college webpages (training to be provided).
• Perform other tasks and participate in college projects as assigned.
Student Supervision
• Supervise student ambassadors each semester, including managing their onboarding and coordinating their participation in college events.
• Hire and supervise student workers for the Dean's Office. Supervision will involve onboarding, managing time, assigning tasks, and evaluating performance.
Facilities and Operations
• Submit work order requests for the college and track completion of submitted requests.
• Distribute mail as needed and coordinate bulk mailings.
• Act as initial support for Dean's Office personnel with IT and photocopying/printing issues, and assist with submitting support tickets when needed.
Minimum Requirements
• High school education or an equivalent combination of education and years of experience
• 3-5 years of full-time verifiable secretarial or administrative work experience
• Proficiency in Microsoft Office Suite, particularly Excel, is required.
• Excellent written and verbal communication and interpersonal skills.
Desired Qualifications
• Associate or Bachelor's degree
• Professional experience in a higher education setting
• Proficiency with the following applications: Google Workspace suite, Adobe Acrobat Pro, Canva

3-5 years of full-time verifiable secretarial or administrative experience

Nice to Have

~1 min read

• 3-5 years of full-time verifiable secretarial or administrative work experience
• Proficiency in Microsoft Office Suite, particularly Excel, is required.
• Excellent written and verbal communication and interpersonal skills.