5d ago

Non-profit Governance Coordinator

2 Locationsmid

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Quick Summary

Overview

Are you interested in making a world of difference in cancer care? Cancer strikes more than 10 million people worldwide each year.

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Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

What We Offer

~4 min read

ASCO is in search of a highly-motivated and enthusiastic Governance Coordinator to provide consistent, streamlined, and polished operational, logistical, and administrative support for multiple governing bodies, volunteer leaders and groups, and key governance processes.

If you enjoy planning, coordinating details, collaborating with a variety of stakeholders, and seeing meetings and governance initiatives come together successfully, apply today!

This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside in the District of Columbia, Maryland, or Virginia and live within 75 miles of our headquarters. We anticipate the hire to be onsite approximately 2-3 days per week.

Responsibilities

✓Coordinate meeting lifecycles for multiple volunteer Boards, committees, and workgroups such as onboarding, schedule virtual/in-person meetings, issue formal notices, track meeting RSVPs, verify attendance and quorum, assemble, proofread and post advance meeting materials, assist with travel arrangements, and track post-meeting action items under the direction of senior level staff.

✓Deliver end-to-end logistical arrangements for virtual, hybrid, and on-site meetings, including delivering responsive, high-touch, and convenient service for volunteer leaders. This includes serving as onsite point of contact for ASCO volunteer leaders.

✓On-site attendance of assigned volunteer meetings to capture accurate proceedings, track official motions and directives, and assist in the preparation of corporate minutes and action items in adherence to organizational bylaws, governance policies, and standard procedures under the direction of senior staff.

✓Maintain the calendars for the four ASCO Presidents and coordinate their activities and travel, including continuous coordination with the Presidents’ institutional administrative staff.

✓Assist with the Nominating Committee and the administration of ASCO elections.

✓Assist Governance staff with Annual Meeting tasks including management and coordination of Presidential and ASCO Board Chairs’ schedules, supporting the ASCO Presidential Ambassadors, on-site support for the Opening Session, and additional special events, as assigned.

✓Provide efficient records management including governance records in CRM and the Board Portal. Develop and maintain working and archived governance documents including rosters, calendars, committee descriptions, individual Board participation and other documents.

✓Assist with the annual appointment process for Conquer Cancer Directors, Officers, Committee Members, and Chairs. Provide assistance to Governance team members as needed.

✓Ability to work occasional early mornings and evenings to support in-person and meeting logistics.

✓Bachelor’s degree or equivalent combination of education and experience

✓1 - 3 years of prior professional experience, or a combination of internship and professional experience; and nonprofit experience and/or supporting governance activities are highly desirable

✓Experience with or willing to learn Microsoft Office tools, Google Gemini, Smartsheet, Adobe Acrobat, Oracle, custom Board portals and Zoom

✓Excellent communication skills with ability to clearly convey and receive information

✓Excellent organizational skills and attention to detail

✓Excellent interpersonal and customer service skills

✓Ability to adjust priorities based on new information, manage competing priorities and moderate stress

✓Ability to act with integrity, professionalism, and confidentiality

✓Hybrid Work Environment

✓Open Leave Policy

✓Paid Family Leave

✓13 Paid Holidays per Calendar Year

✓Staff Appreciation Days

✓401(k): 7.5% Employer Contribution