Grants and Contracts Administrator II

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

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Responsibilities:

• Prepare required financial reports, reconciling to the University’s financial system for review and approval by the Finance Department (ORACS).
• Assist the Principal investigator preparing documents for progress reports, no-cost extension, re-budgeting, carryover, and effort reduction approval to sponsoring agency.
• Serve as primary contact for internal and external audit proceedings or site monitoring visits.
• Prepare the Department/Division’s annual report and certification of effort on sponsored programs, confirming that faculty and staff effort reported to funding agency is consistent with effort expended on the project and amounts paid from the project account.
• Develop procedures to document mandatory and non-mandatory cost-sharing.  Prepare report on collective project costs as needed.
• Assist with the annual research space survey.

• Bachelor's degree and 2 years of relevant experience required
• A Master’s degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable.
• Five years relevant experience including at least two years at a managerial level.
• Or equivalent combination of education and experience

• Review account activity and approve final reconciliation of account, adjusting for unresolved issues and outstanding transactions.  Request cost transfers as needed, working closely with accounting staff
• Review and approve final financial statements or reports provided by ORACS.
• Submit required documentation to remove recurring or automated expenses, including salaries, postage, copying, and phone charges.
• Verify all project-end reporting and activity is complete, including final reports, inventions statement, certification of deliverables completed by sub-contract etc. 
• Oversee clinical trials close-out process and transfer of surplus funds.
• Follow-up with ORACS to ensure University’s financial system is updated to prevent future activity on the account.   

• Experience with sponsored program accounting preferred. 
• Strong writing and communication skills preferred. 
• Must demonstrate extensive knowledge of Excel and enterprise accounting systems preferred. 
• Financial reporting experience desired.

• Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.