Payroll Manager

United StatesRemoteFull-timemid

Finance & AccountingPayroll Specialist

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Quick Summary

Overview

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Payroll Manager based in the United States.

Technical Tools

Finance & AccountingPayroll Specialist

The Payroll Manager will oversee the full payroll lifecycle for a workforce of more than 400 employees, ensuring accurate, timely, and compliant payroll operations. This hands-on role sits within the Finance team and works closely with People, Accounting, Legal, and other business partners. The position combines payroll administration, tax compliance, accounting support, and internal controls. The successful candidate will manage complex compensation processes, including bonuses, commissions, benefits, and off-cycle payments. They will also contribute to process improvements, reporting, audits, and SOX compliance. This is an opportunity for a detail-oriented payroll professional to take ownership of critical financial operations in a fast-paced, collaborative, remote environment.

Manage end-to-end semi-monthly payroll processing through Paylocity for more than 400 employees, including salaries, benefits, garnishments, taxes, deductions, and other payroll components.
Collect, review, and validate payroll submissions, partnering with People and other business teams to ensure employee changes are accurately reflected.
Process and approve payroll updates related to new hires, terminations, compensation changes, bonuses, commissions, and other adjustments.
Audit employee and compensation data before each payroll cycle, investigate discrepancies, and resolve payroll issues promptly.
Manage off-cycle payrolls when required, including final paychecks and year-end payments.
Respond to employee questions about pay, deductions, garnishments, and other payroll-related matters while maintaining strict confidentiality.
Prepare custom and ad hoc payroll reports for Finance, Human Resources, and other departments.
Coordinate year-end payroll activities, including audits and W-2 issuance, and manage quarterly and annual payroll reconciliations.
Ensure payroll tax filings, amendments, audits, and external reporting requirements are completed accurately and on time.
Organize, review, and process complex monthly and quarterly bonus and commission payments.
Work with integrated payroll services and systems covering 401(k), benefits, FSA, HSA, and related employee programs.
Prepare journal entries, allocations, and account reconciliations, and support general accounting activities and Finance projects.
Fulfill internal and external audit requests, providing accurate payroll and accounting documentation.
Develop and maintain standard operating procedures and internal processes, identifying opportunities to improve efficiency and effectiveness.
Implement and monitor internal controls in support of SOX compliance.

Requirements

~1 min read

At least 5 years of experience managing end-to-end payroll operations and performing a broad range of payroll functions.
Demonstrated experience with quarterly and annual payroll audits, payroll tax compliance, filings, amendments, reconciliations, and reporting.
Experience processing payroll for a large employee population using an established payroll platform; experience with ADP is preferred.
Strong understanding of integrated payroll and accounting systems, including the flow of transactions between payroll, benefits, and financial records.
Required experience preparing journal entries and working with general ledger activities and account reconciliations.
Intermediate to advanced Microsoft Excel skills.
Excellent attention to detail, organization, and ability to manage competing priorities while consistently meeting deadlines.
Strong communication, problem-solving, negotiation, and collaboration skills, including the ability to work effectively with People, Accounting, and Legal teams.
A hands-on, self-directed, and team-oriented approach, with the discretion to handle sensitive employee and compensation information.
- Certified Payroll Professional (CPP) certification.
- Experience with NetSuite.
- Experience supporting HR and payroll system migrations.
- Familiarity with integrated services and payroll-related benefit programs, including 401(k), FSA, and HSA.