Correctional Identification And Records Specialist 1

Introduction

\r\nThe State of Connecticut, Department of Correction (DOC) is seeking to fill a Correctional Identification And Records Specialist 1 position at the�York Correctional Institution in East Lyme, CT.\r\n\r\n\r\n\r\nWhat We Can Offer You:\r\n\r\n\r\n Visit our State Employee Benefits Overview page!\r\n Professional growth and development opportunities.\r\n A healthy work/life balance to all employees.\r\n\r\n\r\n\r\nPosition Highlights:\r\nWe are seeking a highly motivated and organized individual to fill the role of Records Specialist and perform a full range of tasks associated with inmate identification, record keeping, managing offender files, and calculating inmate sentences at a maximum-security correctional facility. This role requires frequent interaction with the court systems, law enforcement agencies, and members of the public. The ideal candidate will handle sensitive and confidential information and serve as a critical point of administrative support within the facility.\r\n\r\n\r\n\r\n\r\nThis position is full-time and in-office/on-site in East Lyme, CT. The schedule is Monday-Friday between 2:30pm - 11:00pm.\r\n\r\n\r\n\r\n\r\n\r\nAbout Us:\r\nThe Connecticut Department of Correction (DOC) is a diverse organization made up of dedicated professionals serving in a wide range of roles, including Correction Officers, educators, managers, healthcare providers, and skilled specialists. We recognize that our diverse workforce is one of our greatest strengths, and we value the unique perspectives, experiences, and talents that each employee brings to the agency in support of our mission.\r\n\r\nAs Connecticut’s correctional authority, the DOC is responsible for overseeing the state’s correctional system, which includes 13 correctional facilities and headquarters in Wethersfield. The Department’s primary mission is to protect public safety by ensuring that individuals in custody serve their sentences in secure, humane environments while providing opportunities for rehabilitation, personal growth, and successful community reintegration.\r\n\r\nThe Connecticut Department of Correction operates as a unified correctional system, supervising both sentenced and unsentenced individuals. In addition to facility operations, the Department oversees offenders participating in parole, community release, and other discretionary release programs, helping to promote accountability, reduce recidivism, and support successful reentry into society.\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nFor an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below!\r\n\r\n\r\n \r\n \r\n \t\t\t\t\t\t\r\n \r\n \r\n \r\n\r\n\r\n\r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:�\r\nCheck out our�Applicant Tips on How to Apply! Need more resources?� Visit our�Applicant Toolkit�for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications:�Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits:�List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy:�Per�Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location:�Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission:�All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing�DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The�only way�to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your�Personal Status Board�regularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions:�This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n\r\n\r\n Prepare For An Interview:�Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful�Interview Preparation Guide�to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at�www.ct.gov/ethics.\r\n\r\n\r\n This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brianna Linehan at Brianna.Linehan@ct.gov.�\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Correction Offender Classification and Population Management/Sentence Calculation and Interstate Management Unit, at a prison, jail, or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate/offender identification, record keeping, overseeing inmate identification and records section managing offender files and calculating sentences.\r\n

EXAMPLES OF DUTIES

\r\n\r\n Ensures accurate maintenance of highly confidential facility or parole system for inmate/offender identification including tabulation of inmate sentences and other records;\r\n Develops and maintains contacts with Connecticut court system staff and law enforcement agencies concerning matters of individual inmates related to sentences;\r\n Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;\r\n Oversees issuance of notices concerning release and discharge of inmates/offenders, furloughs and transfers of inmates to required and authorized recipients;\r\n Oversees compilation and editing of criminal records of each inmate/offender through correspondence and communication with FBI, State Police Bureau of Investigations and other law enforcement agencies;\r\n Assigns and reviews unit work for accuracy and thoroughness;\r\n Assists in compilation of current statistical data concerning inmates/offenders and monthly and annual statistical reports;\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of large volume records management, methods and techniques;\r\n Knowledge of\r\n \r\n relevant agency policies and procedures;\r\n relevant state and federal laws, regulations, statutes, legal decisions and opinions related to sentence time calculations;\r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;\r\n oral and written communication skills;\r\n in performing arithmetical computations;\r\n \r\n \r\n Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;\r\n Ability to maintain inmate/offender records, prepare reports, organize data for entry into shared database systems and utilize computer software.\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical work experience.\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in the maintenance of a complex clerical processing service having a statewide impact and directly assisting members of the general public.\r\nNOTE: For state employees this experience is interpreted at the level of a Processing Technician.\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.\r\n

PREFERRED QUALIFICATIONS

\r\n Experience managing highly sensitive personal, legal, or institutional data (such as confidential inmate records, medical clearings, or legal files) in strict compliance with state and federal privacy regulations.\r\n Experience performing arithmetical computations.\r\n Experience executing time-sensitive workflows with minimal direct supervision.\r\n Experience communicating highly sensitive, time-critical information to courts, legal professionals, and fellow staff.\r\n Experience navigating and utilizing enterprise software and databases within a fast paced, regulated environment.\r\n\r\n

SPECIAL REQUIREMENTS

Incumbents in this class may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.\r\n

CHARACTER REQUIREMENTS

In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.\r\n

WORKING CONDITIONS

Incumbents in this class may be exposed to some risk of injury or assault by inmates.\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n