Project Coordinator

• 4–7 years of experience in Project Coordination, Engineering Project Management, Engineering Services, or Vendor Coordination.
• Strong experience coordinating with business users, internal engineering teams, and third-party engineering vendors.
• Hands-on experience in project planning, milestone tracking, action management, and schedule governance.
• Experience managing project risks, issues, dependencies, and escalations.
• Experience coordinating UAT, tracking defects and observations, and obtaining formal business sign-off.
• Strong stakeholder management, follow-up, communication, and cross-functional coordination skills.
• Good working knowledge of Microsoft Excel, PowerPoint, and project status reporting.
• Excellent written and verbal communication skills, with the ability to clearly communicate requirements, progress, risks, and dependencies.

• Interact with business users, engineering teams, and stakeholders to understand project requirements, priorities, scope, and expected deliverables.
• Translate business requirements into clearly defined vendor work packages, milestones, responsibilities, and delivery timelines.
• Facilitate communication between business stakeholders, engineering teams, and external vendors.
• Conduct regular project status meetings and maintain minutes of meetings, action trackers, and decision logs.

• Coordinate with external engineering vendors responsible for developing, modifying, and updating EPLAN drawings and engineering documentation.
• Maintain project trackers covering deliverables, owners, planned dates, actual completion, dependencies, review status, and pending actions.
• Follow up regularly with vendors to ensure timely completion of committed deliverables.
• Identify schedule delays, risks, dependencies, and blockers, and drive timely escalations and corrective actions.
• Support change requests and ensure changes to project scope, timelines, and deliverables are documented, approved, and communicated.

• Coordinate the submission of EPLAN deliverables to business and engineering stakeholders for technical and business reviews.
• Consolidate review comments, communicate feedback to vendors, and track corrections until closure.
• Ensure engineering drawings, supporting documents, revision histories, and approval records are properly maintained.
• Coordinate document review cycles, drawing revisions, and final engineering handovers.

• Plan and coordinate User Acceptance Testing (UAT) with business users and relevant engineering stakeholders.
• Track UAT observations, defects, and feedback, assigning corrective actions to vendors.
• Ensure timely resolution, closure, and retesting of identified issues.
• Obtain formal business and user acceptance after successful completion of UAT.
• Ensure final deliverables meet agreed requirements and are formally signed off.

• Prepare weekly project status dashboards covering planned versus completed deliverables, overdue items, UAT progress, risks, issues, and vendor performance.
• Monitor project milestones and maintain visibility into delivery progress.
• Track open actions and ensure accountability across internal teams and external vendors.
• Maintain accurate project documentation and support delivery governance activities.

• Exposure to EPLAN, EPLAN P8, Electrical CAD, or electrical engineering documentation.
• Knowledge of industrial automation, control-panel engineering, manufacturing, or engineering services.
• Understanding of electrical schematics, wiring diagrams, panel layouts, device/component data, and Bills of Materials (BOMs).
• Familiarity with engineering change requests, drawing revisions, document review cycles, and final engineering handovers.
• Ability to facilitate technical discussions between engineering stakeholders and external vendors.

The candidate is not expected to be an expert EPLAN developer or hands-on electrical designer. However, a working understanding of EPLAN workflows and engineering deliverables is essential.

The candidate should be comfortable coordinating discussions and delivery activities involving:

• Electrical schematics and wiring documentation.
• Control-panel layouts and engineering drawings.
• Component and device data.
• Bills of Materials (BOMs).
• Drawing revisions and engineering change requests.
• Engineering documentation review and final handover.

Project Coordinator, Engineering Coordinator, Project Coordination, Vendor Management, EPLAN, EPLAN P8, Electrical Engineering, Electrical CAD, Project Tracking, Stakeholder Management, UAT, Sign-off, Engineering Documentation, Control Panel, Electrical Schematics, Wiring Diagrams, Engineering Change Requests, Project Delivery.

Must-Have: Project Coordination, Vendor Management, User Acceptance Testing (UAT), Stakeholder Management

Good-to-Have: EPLAN, Electrical CAD, Control Panel Engineering, Engineering Documentation