Maintenance Planner

POSITION:           Maintenance Planner
REPORTS TO:     Supervisor, Maintenance Planning
DEPARTMENT:    Rail Infrastructure
LOCATION:          Englehart
REFERENCE:      200-155-27
SALARY:              $83,538 - $98,280

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations.  We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services. 

ACCOUNTABILITY STATEMENT:
The Maintenance Planner will ensure that asset maintenance needs are translated into plans and carried out in an effective manner. The Planner will scope and define tasks that are carried out through work orders, providing details such as work breakdowns and activities, priority, required parts or materials, and specific trades required. Maintenance Planners are heavy users of the Enterprise Asset Management (EAM) system, and coordinate with ongoing capital projects, day-to-day maintenance, overhauls, and work campaigns to ensure that the workflow is balanced against available resources. 

MAJOR DUTIES/ RESPONSIBILITIES:

• Oversee the translation of asset maintenance needs into plans, ensuring appropriate maintenance strategies are in place to meet department service levels
• Lead the implementation and communication of new maintenance strategies or changes
• Participate in Management review activities, and address needs related to staffing, process gaps, data gaps, funding, etc.
• Build and maintain a high level of competency with the EAM system in key modules including asset management, work management, parts and inventory, and other relevant maintenance modules
• Establish and set up Preventative Maintenance Plans in the EAM system, including but not limited to time based maintenance plans, failure finding and condition-based maintenance, predictive, etc.
• Support asset investment planning and forecasting by providing inputs on maintenance strategies
• Identify and raise asset maintenance data gaps and take actions to resolve them (e.g. errors with an inspection checklist item)
• Monitor asset performance to ensure maintenance plans and activities support the required asset levels of service 
• Monitor and forecast upcoming pre-planned work and ensure work orders are generated, processed, and scheduled 
• Review work orders that are designated for ‘planning’ and process work orders to ‘waiting to be scheduled’ status and ‘scheduled’ status as needed
• Establish and maintain standard activities and checklists in the EAM system
• Coordinate with Supervisors to ensure the right information has been captured when emergency work orders have taken place
• Identify and plan the parts required for work orders
• Review and make decisions on changes to maintenance strategies and regimes, e.g., Preventative Maintenance 
• Gather input and feedback from Supervisors on maintenance and work order progress in order to update plans
• Support business cases and funding requests where required 
• Participate in the development and update of Asset Management Plans and Capital Plan submissions when requested
• Lead the identification, development, and updates to asset performance measures and conduct any asset management benchmarking activities
• Perform other related duties as assigned by the supervisor.

REQUIREMENTS:

• Minimum Secondary School Diploma 
• College diploma, degree or trades certification in mechanical and/or maintenance field preferred
• 5+ years’ experience in facilities management, industrial shop maintenance, or operations environment with direct involvement in the maintenance practices 
• Experience with maintenance management tasks, including continuous improvement of maintenance practices, asset performance monitoring, and establishment of maintenance strategies
• Experience with Enterprise Asset Management (EAM) or Computerized Maintenance Management Systems (CMMS) including preventative maintenance set up, job scoping and planning, and job scheduling
• Proficiency with Microsoft Office applications, specifically Outlook, Teams, Excel, PowerPoint, and Word
• Excellent communication skills with the ability to influence front line, technical staff and the ability to translate changes in maintenance to the front-line staff
• Solid foundation of knowledge in asset management principals, including the role of maintenance and work management as part of the asset management system
• Valid Class G driver’s license and ability to travel as required, up to 10% of the time.
• Commitment to company health and safety

CLOSING DATE: November 12, 2026 no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.  Visit our career website to apply: https://www.ontarionorthland.ca/en/careers
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.

PRE-EMPLOYMENT REQUIREMENTS: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

At Ontario Northland, we are committed to employment equity.  We value the unique skills and experience each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.
Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require accommodation, please contact Human Resources.
ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters.
Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, pour plus de renseignements.