Hourly Clinical Research Coordinator, SOM, Neurology

• →Coordinate and manage clinical research activities from study start-up through closeout.
• →Screen, recruit, and consent eligible study participants in accordance with protocol and IRB requirements.
• →Schedule and coordinate study visits; ensure protocol adherence and participant safety.
• →Conduct and support study visit procedures, including data collection and source documentation.
• →Perform medical record abstraction and assist in database development.
• →Manage data entry and maintenance in research systems (e.g., REDCap, Excel, sponsor databases).
• →Perform quality control checks to ensure data accuracy, completeness, and protocol compliance.

• Coordinate scheduling of study visits, research activities, and Clinical Research Unit utilization.
• Schedule and support meetings with research teams, collaborators, and consultants.
• Track research funds and assist with grant progress reporting in collaboration with the PI and CRC leadership.
• Support trainee engagement in research activities (undergraduate, graduate, and medical students).
• Order research supplies and manage procurement processes (e.g., RealSource).
• Coordinate participant reimbursements and payments for consultants and contractors.
• Collaborate with sponsors, CROs (including IQVIA), and institutional stakeholders to support study execution.

• Conduct literature reviews and manage citation tracking for manuscripts and grant proposals.
• Assist in the development of tables, figures, and supporting materials for submissions.
• Coordinate grant documentation in partnership with the PI, School of Medicine Research Office, and VCU Health System.
• Support development of pilot research projects and new study initiatives

• Prepare and maintain regulatory documentation, including IRB submissions and study binders.
• Ensure compliance with federal regulations, GCP guidelines, sponsor protocols, and VCU policies.
• Support monitoring visits, sponsor audits, and inspections.
• Maintain required certifications including CITI and GCP training.

Qualifications:

• Bachelor’s degree required (or equivalent combination of education and experience) and 1 year of experience
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of clinical research principles and human subjects protection.
• Strong organizational skills with high attention to detail.
• Excellent communication skills and ability to manage multiple priorities in a fast-paced environment.
• Prior administrative, coordination, or project support experience.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.

• 1–3 years of clinical research or healthcare-related experience preferred.
• Prior experience coordinating clinical research studies.
• Experience with industry-sponsored trials and CROs (e.g., IQVIA).
• Familiarity with pediatric research and/or rare disease populations.
• Experience with REDCap or similar data management systems.
• Working knowledge of VCU research systems (RAMS-SPOT, PROC, IRB).
• CITI and/or GCP certification at time of hire.
• Demonstrated ability to work independently and collaboratively in a team-based research environment.

Contact Information:
Contact Name: Shelvey Luo
Contact Email: Shelvey.Luo@vcuhealth.org 

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