HR Analyst, School of Nursing

The School of Nursing is seeking an HR Analyst to provide complex administrative and analytical support for faculty, staff, and students. Reporting to the Director of Resources and Operations and receiving work lead direction from the Director of the School of Nursing, this position supports personnel administration, appointments, recruitment, payroll, evaluations, assigned time, and the daily operations of the School.

• →Coordinate faculty, staff, graduate assistant, and student assistant appointments, reappointments, payroll processes, workload documentation, and salary-related paperwork.
• →Maintain confidential personnel records and support faculty and staff evaluations, absence management, assigned time reporting, and retention, tenure, and promotion activities.
• →Coordinate faculty, staff, and student recruitment processes, including applicant files, interview schedules, candidate travel, recruitment reports, and required hiring documentation.
• →Manage daily administrative operations, including records, calendars, meetings, travel authorizations, reimbursements, directories, committee lists, and workflow coordination for part-time and student assistants.
• →Serve as a resource on university policies and procedures; support School events and projects; and coordinate reports, surveys, and curriculum-related documentation for the California Board of Registered Nursing and other professional organizations.

• Ability to communicate with constituents in a professional and respectful manner
• Thorough knowledge of methods, procedures, and practices; English grammar, business writing, punctuation and spelling. Ability to compose and appropriately format correspondence and reports.
• Working knowledge of software applications: word processing, spreadsheet, database management
• Ability to perform accurately in a detail-oriented environment
• Ability to handle multiple work priorities, organize and plan work and projects
• Ability to maintain confidentiality and appropriately handle sensitive communication with employees and external agencies
• Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures
• Strong oral and written communication skills
• Excellent customer service and public relations skills
• Excellent organizational skills
• Ability to set priorities in a fast-paced multi-tasking environment
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

• Bachelor’s degree and / or equivalent training
• Administrative work experience involving study, analysis, and /or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

• Bachelor’s degree in business management or other related field
• Experience managing and coordinating a complex office
• Demonstrated experience tracking, organizing and distributing documents, including managing and filing documents electronically.
• Demonstrated excellent written and communication skills
• Experience handling confidential information
• Demonstrated working knowledge of MS access and adobe acrobat, MS office, spreadsheets, reporting, Gmail

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: November 2, 2026 through November 16, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

People and Culture
jobs@sjsu.edu

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

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