Senior Accountant

Join a growing accounting function as it transitions from an outsourced model to a fully in-house department. As a hands-on Senior Accountant, you will play a key role in establishing reliable accounting processes and maintaining accurate financial records. Working closely with the Controller as part of an initial two-person team, you will take ownership of customer invoicing, accounts receivable, customer account maintenance, and sales tax administration. Over time, your responsibilities will expand to include broader general accounting and monthly close activities. This is an opportunity to contribute to the development of a department, improve day-to-day processes, and make a meaningful impact in a technology-focused environment that values accountability, collaboration, and technical excellence.

• Prepare and issue accurate customer invoices on time, coordinating with internal teams to resolve billing questions and discrepancies.

• Record and apply customer payments and credit memos, ensuring account credits are accurate and investigating unapplied payments or outstanding credit balances.

• Coordinate refunds and account adjustments in accordance with established approval procedures and documentation requirements.

• Respond to customer billing inquiries and reconcile customer account balances.

• Monitor accounts receivable aging and follow up on overdue invoices, payment discrepancies, and disputed balances.

• Coordinate collection activities with customers and internal stakeholders, working closely with the Controller.

• Maintain clear records of follow-ups and escalate unresolved issues when necessary.

• Provide regular updates to the Controller on aging balances, collection progress, and accounts requiring attention.

• Manage day-to-day sales tax administration under the Controller’s supervision, reviewing taxes charged on customer invoices and investigating discrepancies.

• Maintain customer exemption certificates and supporting sales tax documentation.

• Prepare sales tax account reconciliations, investigate differences, and coordinate necessary corrections.

• Coordinate with external providers responsible for sales tax return preparation and filing, review supporting information, and monitor filing and payment deadlines.

• Assist with sales tax notices and information requests, referring technical and compliance decisions to the Controller and external tax advisors.

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  Gradually take on additional duties as accounting activities transition from the external accounting firm.

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  Prepare recurring and adjusting journal entries, supporting schedules, and balance sheet reconciliations.

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  Complete assigned monthly close activities and contribute to financial reporting and variance analysis.

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  Maintain fixed asset records and record depreciation, payroll, benefits, and related accruals.

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  Support accounts payable activities, including invoice coding, approval routing, vendor inquiries, vendor records, and payment preparation.

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  Assist with expense reports, corporate card reconciliations, 1099 preparation, and schedules for external tax preparers.

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  Support the transfer of accounting processes, records, and workpapers from the external accounting firm.

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  Follow and help document accounting procedures and internal controls, identifying recurring issues and opportunities for improvement.

The ideal candidate is a detail-oriented accounting professional who combines practical experience with a proactive approach to problem-solving. You should be comfortable managing recurring deadlines, communicating with customers and colleagues, and adapting as the accounting department grows.

• At least 4 years of relevant accounting experience, including hands-on responsibility for customer invoicing, customer account maintenance, and accounts receivable.

• Bachelor’s degree in Accounting.

• Working knowledge of sales tax administration, including account reconciliations, exemption certificates, and coordination of tax return preparation and filing.

• Understanding of general ledger accounting, account reconciliations, and monthly close processes.

• Strong attention to detail, organizational skills, and follow-through, with the ability to research and resolve account discrepancies.

• Clear and professional communication skills, including the ability to coordinate billing and collections with customers and internal teams.

• A strong sense of ownership and curiosity, with the ability to identify recurring issues, recognize patterns, and proactively suggest improvements.

• Ability to manage recurring deadlines while taking on additional responsibilities as the department develops.

• Experience with NetSuite is preferred.

• Unrestricted authorization to work in the United States.