Accounts Officer I

Role Summary

To perform and to assist with daily accounting and administrative functions to ensure that departmental accounting and fiscal records are kept and maintained accurately, and that functions are performed in a timely, accurate and professional manner.

Role Responsibilities

1. Maintain diligent performance of accounting functions to ensure that accurate records are kept. 

2. Prepare purchase orders and vouchers within a specified timeframe to ensure that internal records for expenses are accurately kept and orders are made in a timely manner. 

3. Reconcile invoices and bills to purchase orders before payment so that accurate payments are made. 

4. Record all accounting transactions in the vote book. 

5. Assist in the drafting of the annual budget.

6. Assist in the preparation of monthly financial statements for the Accounting Officer. 

7. Prepare and process the relevant forms and paperwork to complete related financial accounting processes.

8. Draft and type correspondence and reports. 

9. Research, analyse and prepare reports. 

10. Assist with maintaining inventory levels. 

11. Liaise with other relevant departments and vendors. 

12. Maintain records relevant to the specific department and keep filing up to date so that complete records are available for reference.

13.  Assists in receiving Quasi applications and ensures that Quasi files have copies of Court Orders.

14. Complete a minimum of 60 Essential Learning Hours annually to enhance professional knowledge and skills in subject area.

15. Perform additional duties that are reasonable, job-related, and within the scope of this position, supporting the objectives and effectiveness of the Department, as assigned by the Supervisor or senior officer.

Minimum Qualification & Experience

• High School Diploma or equivalent
• One (1) year working experience in a related area

Knowledge & Skills  

• Good knowledge of Government structure, policies and procedures
• Basic knowledge of applicable laws, regulations, policies and procedures 
• Good knowledge of accountancy principles and procedures 
• Good knowledge of JD Edwards Accounting Software 
• Good knowledge of computer programmes used for analysis and databases 
• Good knowledge of the use of standard office equipment 
• Good oral and written communication skills 
• Good interpersonal and organisational skills