Financial Aid & Recruitment Specialist

•  Provide accurate, timely responses to student, staff, and family inquiries by telephone, email, ticketing systems, and in person; monitor assigned Financial Aid inboxes and Smartview tickets.

•  Advise students and campus colleagues regarding financial aid eligibility, application steps, documentation, policies, procedures, and next steps; refer complex or specialized matters appropriately.

•  Perform data entry, document imaging, filing, correspondence, and maintenance of student financial aid records in accordance with established procedures.

•  Process agency forms and assigned financial aid documentation; run, review, and process required reports and follow up on identified issues.

•  Assist with scholarship administration, including participation in the Ivy Tech Foundation Scholarship Committee and entry of awards in Banner, as assigned.

•  Support Satisfactory Academic Progress (SAP) appeals processes, including committee participation, recording decisions, and notifying students, as assigned.

•  Use applicable government and institutional systems, including ScholarTrack, CPS, COD, NSLDS, and other approved resources, to research and resolve student financial aid concerns.

•  Assist with tier-two verification inquiries from Express Enrollment and upload or route documents through approved systems.

•  Review program changes and related student information to identify potential impacts on continuing financial aid eligibility.

•  Provide backup and coverage for other Financial Aid staff during absences, peak periods, and special initiatives.

•  Cross-train on Recruitment team processes, systems, and service expectations to provide informed backup and flexible coverage.

•  Participate in on-campus and off-campus recruitment events, information sessions, community activities, and other enrollment outreach opportunities, as assigned.

•  Collaborate with Recruitment, Admissions, Express Enrollment, Academic Affairs, and other student services to support a coordinated prospective-to-enrolled student experience.

•  Provide coverage during Recruitment team absences, high-volume periods, or special events, including occasional nontraditional hours when scheduled.

All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), applicable financial aid regulations, College policies, and professional standards.

•  Associate’s degree from an accredited institution or equivalent experience required.

•  Experience in student services, financial aid, enrollment services, recruitment, customer service, or a related field preferred.

•  Ability to learn and accurately explain financial aid and enrollment policies, procedures, and technology systems.

•  Strong interpersonal, written, verbal, organizational, and problem-solving skills; ability to work effectively with diverse student populations and campus partners.

•  Ability to exercise sound judgment, maintain confidentiality, manage competing priorities, and provide attentive service in a high-volume environment.

•  Proficiency with Microsoft Office and ability to learn College information systems, CRM tools, and financial aid platforms.

•  Willingness and ability to travel locally and work occasional evenings or weekends to support recruitment and enrollment activities.

•  Previous experience in higher education financial aid, admissions, recruitment, or enrollment services.

•  Familiarity with Banner, Smartview, CRM systems, and federal or state financial aid processes.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other areas to cover absences, provide relief during peak periods, or otherwise balance the workload.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)