Administrative Services Representative

REPORTING TO: Manager – Government Relations and Administration

DEPARTMENT: Administration

1- JOB PURPOSE

Your role will be the first point of contact for the company, and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

2- RESPONSIBILITIES AND DUTIES

• Assist visitors by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen and forward any incoming telephone calls while providing basic information when needed.
• Maintain register of distribution of all external and internal mail/deliveries/couriers.
• Coordinates with the drivers/office boy in the collection of letters from post office and documents to the insurance companies.
• Receiving letters, documents, faxes and arrange the same for distribution or handed over to the respective department/person.
• Maintain security by following procedures and controlling access (monitor visitors’ logbook, act as a gate-keeper whilst ensuring only designated visitors are allowed to the premises).
• Update appointment calendars and schedule meetings/appointments.
• Source suppliers when needed.
• Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
• Direct office helpers to ensure the health and safety of the employees under the same floor.
• Replacing administration staff during their vacations; Job rotation
• Other duties and cross-functional projects as may be assigned

3- KNOWLEDGE, SKILLS AND EXPERIENCE

• Bachelor’s Degree in a reputable university.
• 1- 2 years’ experience in the administration and receptionist field.
• Basic industry knowledge (healthcare / insurance).
• Excellent command of the English language, Arabic is a plus.
• Excellent oral and written communication skills.
• Statements in this Job Description are intended to reflect, in general, the duties and responsibilities of the position, but they
• are not to be interpreted as totally inclusive. NAS Neuron Heath Services LLC is an equal opportunity employer.
• Internal Information - Do Not Distribute
• Must be computer literate.
• Must be service oriented.
• Should be a team player with an aptitude for customer service.
• Candidate must be tactful and discrete when dealing with clients and must be able to handle confidential information.
• Ability to work under pressure.

Statements in this Job Description are intended to reflect, in general, the duties and responsibilities of the position, but they are not to be interpreted as totally inclusive.

NAS Neuron Heath Services LLC is an equal opportunity employer.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process, please email: SeeYourselfEMEA@cigna.com for support. Do not email SeeYourselfEMEA@cigna.com for an update on your application or to provide your resume as you will not receive a response.