Accounts Clerk

Botho University seeks to recruit a dedicated, ambitious, quality-focused and systems-driven candidate for the following position:

• Minimum of a relevant Bachelor's Degree in Accounting, Finance, Commerce, or a closely related field.
• Minimum of two (2) years of proven experience in an accounting or bookkeeping role.
• Proven experience and background in Student Accounts, Financial Reconciliations, and General Ledger Management.

• →Deliver accurate generation, verification, and processing of student fee invoices, registration deposits, tuition instalments, and miscellaneous charges in line with institutional fee schedules.
• →Issue official student receipts across all payment channels and perform strict daily reconciliations of cash collections and bank deposits.
• →Reconcile student ledger accounts regularly, investigate and resolve billing discrepancies, assist students with fee statements and payment queries, and support academic registration clearance.
• →Maintain compliance, data integrity, and strict confidentiality of student financial records in accordance with institutional policies and auditing standards.
• →Regularly monitor and analyse student account aging reports to identify overdue balances, outstanding tuition fees, and payment defaults.
• →Actively follow up on outstanding balances through professional communication channels (emails, SMS notices, statements, and telephone calls).
• →Facilitate discussions and coordinate with students to establish structured payment plans in line with institutional credit control policies.
• →Collaborate with academic departments, student affairs, and external sponsors regarding debt recovery procedures and financial clearance holds.
• →Maintain accurate records of collection efforts, track accounts receivable performance against departmental targets, and compile periodic debtor aging reports for management review.
• →Review and verify purchase requisitions and procurement documents for adherence to budgetary allocations, approval thresholds, and procurement policies.
• →Verify, code, and process supplier invoices, travel claims, and vendor vouchers ensuring proper supporting documentation (purchase orders and goods received notes).
• →Securely manage petty cash disbursements, verify expense vouchers against receipts, maintain cash registers, and conduct routine monthly reconciliations and replenishments.
• →Perform daily processing, coding, and posting of cashbook entries, bank transactions, and general ledger journal entries using Microsoft Dynamics 365.
• →Maintain and continuously update the fixed asset register by recording acquisitions, assigning asset tags, tracking asset movements, and supporting asset disposals and year-end closing.
• →Prepare and organize supporting documentation, reconciliation schedules, and vouchers for internal and external audits to ensure seamless audit execution.
• →Ensure all financial transactions and operational procedures strictly adhere to institutional financial regulations, Quality Management Systems (e.g., ISO standards), and regulatory bodies.
• →Provide administrative and clerical support during month-end and year-end closing processes, trial balance checks, and financial reporting schedules.
• →Maintain systematic, secure, and organized physical and digital filing systems for all financial records, invoices, receipts, and reports.
• →Perform routine administrative duties, manage correspondence, and assist the Assistant Manager – Finance and senior accounting team with ad-hoc projects.

• Excellent communication and interpersonal sensitivity, with demonstrated ability to build effective relationships with students, staff, and external vendors.
• High level of integrity, discretion, and strict adherence to financial confidentiality standards.
• Strong numerical accuracy, analytical thinking, problem-solving, and attention to detail.
• Mandatory proficiency and hands-on working knowledge of accounting software, preferably Microsoft Dynamics 365.
• Advanced competency in the Microsoft Office Suite, particularly advanced Excel skills for financial tracking, modeling, and reporting.
• Strong operational knowledge of statutory compliance standards, internal financial controls, and Quality Management Systems (e.g., ISO standards).
• Strong organizational, planning, and time management skills with a results-oriented mindset.

• Only applications submitted through the above link will be accepted.
• Shortlisting will be based on academic qualifications, relevant experience, and general disposition.
• Only shortlisted candidates will be contacted for interviews.

NB: In line with the Botho University Data Protection Policy, all personal information provided will be used solely for recruitment purposes. If your application is unsuccessful, your data will be securely stored for future opportunities.