Corporate Legal Specialist

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.   

• →Manage Agiloft CLM platform; track and respond to CLM helpdesk tickets; maintain contract log and produce reports as needed; update standard contract forms.
• →Assist with processing and responding to certificate of insurance requests; coordinate with insurance brokers as necessary; ensure timely processing of insurance invoices.
• →Coordinate with third-party vendors to ensure timely filing of annual reports and CoA renewals; assist with new entity registrations and CoA applications; maintain entity database and update entity organization chart.
• →Manage Legal Tracker claims and litigation database; schedule and coordinate claim review meetings; provide notice to insurers.
• →Maintain legal calendar; schedule legal department and other meetings as required.
• →Assist with financial audit responses; apply cost codes to legal invoices to ensure proper allocation; process legal invoices through Legal Tracker; process payment of legal-related expenses and vendor invoices.
• →Review subpoenas and coordinate with project teams to identify, copy, and redact responsive documents; conduct privilege review under attorney supervision; coordinate document production with IT personnel and third-party vendors; assist with the issuance of legal holds.
• →Assist with due diligence activities.
• →Maintain legal SharePoint site and shared legal drive.
• →Coordinate legal and compliance training programs; maintain training database.
• →Respond to legal disclosure requests associated with proposals, qualification submissions, and client questionnaires; coordinate collection of corporate information and supporting documentation.
• →Prepare legal board reports; assist with board resolutions, written consents, and corporate compliance tasks; maintain corporate records and governance documentation.
• →Assist with internal investigations; route garnishments to payroll and ensure timely processing.

• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information.
• Strong attention to detail and analytical capabilities.
• Proficiency with Microsoft Office Suite, SharePoint, and document management systems.
• Experience with legal technology platforms such as Legal Tracker, Agiloft, and Everlaw.
• Ability to work independently and manage competing priorities.
• Understanding of risk management and contracting preferred.
• Familiarity with corporate entity management, claims administration, and legal billing processes preferred.

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:  

Please note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.