Finance & Administration Manager

• Manage day-to-day accounting operations, including accounts payable, accounts receivable, payroll, general ledger maintenance, and contract compliance.
• Assist in preparing monthly, quarterly, and annual financial statements and reports for leadership and the Board
• Manage the weekly internal reporting process of income and expense tracking in collaboration with the Finance Director
• Monitor the annual budget in collaboration with the Finance Director
• Support the annual audit process, including coordinating audit documentation and responding to auditor requests
• Ensure compliance with GAAP, nonprofit accounting standards (FASB ASC 958), grant requirements, and organizational policies
• Track and report on restricted and unrestricted funding
• Support the Chief Financial Officer (CFO) and Finance Director with all labor-related financial requests, reporting, and bargaining-unit processes as needed

Database Management (40%)

• Serve as primary administrator for the organization's CRM/donor database, EveryAction, in collaboration with the Finance Director
• Maintain data integrity through regular audits, deduplication, and cleanup
• Manage gift entry and revenue tracking across donation platforms
• Support revenue reconciliation between the database and QuickBooks Online
• Generate reports and dashboards for Development, Finance, and leadership

Finance Operations & Cross-Functional Support (20%)

• Support grant financial reporting and compliance through accurate financial and donor data
• Manage recurring organizational expenses and monthly reconciliations
• Recommend and implement process improvements to strengthen efficiency and internal controls
• Maintain documentation for financial systems, procedures, and reporting processes
• Support timekeeping, leave tracking, and payroll-related reconciliations

Required Qualifications

A4TE acknowledges that applicants from communities that have been historically marginalized are less likely to apply for positions unless they feel that they completely meet all qualifications listed in a job description. We understand that an ideal candidate might not completely meet the criteria listed above or be equally proficient in each area; we especially encourage applicants who are impacted by A4TE’s work to submit their application anyway.

• Professional Experience: Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience). At least 3 years of progressive experience in nonprofit accounting/finance. At least 1 years of hands-on experience managing a CRM or donor database.
• Professional Background: Proficiency in accounting software (QuickBooks, Sage Intacct, or similar) and database platforms (Salesforce, Raiser's Edge, EveryAction, etc). Strong understanding of nonprofit fund accounting and restricted/unrestricted fund tracking, ability to explain financial/data concepts to non-technical staff
• Understanding of Transgender Justice: A deep and nuanced understanding of issues affecting trans people as well as an understanding of how racism, classism, sexism, and other systems of inter-connected oppressions affect trans people. Strong belief in A4TE’s mission and the people who are driving the work forward.
• Understanding of Racial and Economic Justice: Ability to use a dynamic understanding of the impact of racial, gender, and economic justice and systems of inter-connected oppressions to improve equity in operations and organizational decision-making.
• Technological Knowledge: Experience in all areas of MS Office 365 and collaborative tools, such as Slack, Asana, and Zoom. Proficiency in accounting software (QuickBooks, Sage Intacct, or similar) and database platforms (Salesforce, Raiser's Edge, EveryAction, etc.)
• Organized and Detail Oriented: Maintains accuracy in financial data, analysis, and reporting while managing competing priorities.
• System and Process Oriented: Leverages established processes and systems to drive efficiency, consistency, and strong financial controls.
• Financial Literacy: Strong knowledge of budgeting and forecasting and ability to explain in accessible terms to colleagues.

Preferred Qualifications and Skills

• Professional Experience: SalesForce Administrator or other database certification. Experience with grant management and multi-funder reporting. Familiarity with data privacy best practices. Experience working with a distributed team.
• Technological Knowledge: Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data reconciliation)

Traits of Successful Candidates

• Trustworthy and Collaborative: Excellent relationship and trust building capabilities and a demonstrated track record building, leading, and managing teams; serving as a coach and mentor to staff across a range of areas. An earned reputation for being trustworthy, with excellent judgment and discretion. Kindness and strengths-based leadership: someone who sees value in every person and communicates respect and encouragement to people at all levels; a passionate investment in the well-being and success of staff. A willingness to accept input and feedback from colleagues at all levels of the organization.
• Communication Skills: Effective verbal and written skills to communicate complex financial policies and procedures to ensure staff have the information needed for their position’s financial responsibilities and overall organizational financial workflow; ability to listen to staff concerns and feedback to assist in working together for solutions that comply with organizational policies. Ability to understand gaps in organizational needs and to communicate with those outside of the organization.
• Responsive Problem-Solving Skills: Agile project management skills, ability to develop and implement new campaign plans and tactics and meet multiple competing deadlines. Strong strategic thinking, analytical, and problem-solving skills.
• Self-Direction: Initiative and ambition to ensure that all projects are moving forward. Ability to adapt as needed, self-manage, and prioritize between and manage multiple demands. 
• Optimism: A positive and productive attitude to problem-solving within the context of intense social justice work. Optimistic and resourceful, with strong self-awareness, cultural competence, emotional intelligence, and humility; grounded and flexible with a high degree of integrity and transparency.
• Strength and Persistence: The ability to be exposed to transphobia and other kinds of discrimination or stress on a daily basis and keep fighting hard for transgender equality.
• Prioritization and Detail Orientation: Ability to set and meet goals, prioritize, plan, manage, and complete work on deadline and in optimum quality. Excellent planning, forecasting, strategic thinking, analytical and problem-solving skills.

Application Requirements

Please make sure to successfully upload and submit the following required materials listed below. 

Only full and complete applications submitted via BreezyHR will be considered. Incomplete applications missing any materials are automatically disqualified. 

• A complete resume or curriculum vitae (C.V.)
• A completed questionnaire, found on the application page

Timeline 

Anticipated start date January 2027

Hiring at A4TE 

Advocates for Trans Equality is an equal opportunity employer. A4TE is committed to providing a work environment free of harassment, discrimination, retaliation, and disrespectful or other unprofessional conduct based on age, citizenship, color, creed, physical or mental disability, economic status, education, ethnicity, family responsibilities, gender identity and expression, genetic information, health status including HIV status, height, housing status, marital status, matriculation, national origin, physical appearance, race, religion, political affiliation, pregnancy, sex, sexual orientation, union membership, veteran status or other unlawful factors. This policy applies to all employment practices including, but not limited to recruiting, hiring, benefits, promotions, training, disciplinary action, and termination.