Certified Payroll Specialist

Philippines·Bridgetowne Quezon Citymid

Finance & AccountingPayroll Specialist

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Quick Summary

Overview

Position Summary We are seeking an experienced Certified Payroll Specialist to support payroll processing and compliance for employees working on federal, state,

Technical Tools

Finance & AccountingPayroll Specialist

Requirements

~1 min read

Onsite (Bridgetowne, Quezon City or Cebu)
Monday to Friday, starting at 8:30 AM – 5:30 PM ET | 9:30 PM – 6:30 AM Manila Time
Following Selected Philippine Holidays

Responsibilities

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Prepare, review, and submit weekly certified payroll reports for federal, state, and locally funded projects.
Ensure compliance with Davis-Bacon Act requirements, applicable state prevailing wage laws, and project-specific wage determinations.
Review employee classifications, wage rates, fringe benefits, and overtime calculations to ensure compliance with applicable requirements.
Maintain accurate records of employee hours, job classifications, wage rates, and fringe benefit contributions by project.
Complete and submit required certified payroll documentation, including WH-347 forms and other agency-specific reports.
Monitor changes in prevailing wage requirements and ensure payroll practices remain compliant.
Respond to certified payroll inquiries, audits, and documentation requests from contractors, government agencies, and internal stakeholders.

Support accurate and timely payroll processing for employees across multiple locations and states.
Review and validate employee time records, job costing, pay rates, deductions, and adjustments.
Research and resolve payroll discrepancies, including issues involving prevailing wages, overtime, and fringe benefit calculations.
Coordinate with field operations and project teams to ensure employee hours are accurately assigned to the appropriate jobs and classifications.
Process payroll corrections and retroactive adjustments as needed.
Maintain accurate payroll records and supporting documentation in accordance with company policies and regulatory requirements.

Partner with Payroll, HR, Finance, and Operations to resolve payroll and compliance issues.
Work with project managers and field leadership to obtain missing or corrected payroll information.
Support internal and external audits by providing payroll reports, supporting documentation, and reconciliations.
Identify opportunities to improve certified payroll processes, reporting accuracy, and internal controls.
Assist with payroll-related projects and other duties as assigned.

Nice to Have

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Working knowledge of the Davis-Bacon Act, prevailing wage requirements, fringe benefit calculations, and applicable overtime regulations preferred
Direct certified payroll and prevailing wage experience for US employees
Strong communication skills and the ability to work effectively with field operations and corporate teams.
Experience with commercial construction, flooring, or other specialty contracting businesses.
Experience with Paylocity or similar payroll systems.
Experience with LCPtracker, eMars, or other certified payroll reporting platforms.
Familiarity with union payroll, collective bargaining agreements, and union fringe benefit reporting.
Experience supporting payroll for a large, multi-location organization.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation.
Experience with project-based payroll, job costing, and labor allocation.

Accuracy: Consistently produces accurate payroll records and reports with minimal errors.
Accountability: Takes ownership of assigned work and follows issues through resolution.
Problem Solving: Identifies the root cause of payroll discrepancies and develops practical solutions.
Compliance: Understands regulatory requirements and recognizes potential payroll risks.
Communication: Works effectively with field employees, project managers, and internal teams.
Time Management: Meets strict payroll and reporting deadlines while balancing competing priorities.