Accounting Trainee (internship)

This position is part of Novanta’s Corporate and Shared Services global teams.
Included in Corporate and Shared Services are the business functions including Finance, Accounting, Human Resources, Information Technology, Legal, Compliance, Corporate Development and Corporate Marketing. The Corporate and Shared Services teams work closely with all Novanta business units in Europe and US to support operating initiatives contributing to the organization’s financial success.

The role offers a unique opportunity to gain hands-on experience across various accounting functions starting with Accounts Payables.

• →Invoice Processing
  - Sorts and categorizes emails based on relevance to accounts payable processes.
  - Updates status of incoming email handling in a central AP tracking tool.
  - Performs initial visual check of invoice document readability and completeness.
  - Checks invoice field formats and values against system data validation rules
  - Verifies correctness of vendor and PO number linkage in invoice data.
  - Verifies that supplier VAT number and bank details match master data records.
  - Reviews electronic and scanned invoice entries for data completeness in ERP system.
  - Logs indexing errors found during daily checks in established error tracking tool.
  - Escalates invoices with discrepancies or missing data according to escalation protocol.
  - Flags urgent or SLA-sensitive emails and escalates if not processed within target time.
  - Identifies invoices that are overdue or stuck at a workflow stage beyond expected timelines.
  - Identifies invoices or transactions that deviate from standard AP procedures.
  - Flags urgent or exception cases for escalation to Medior/Senior staff.
  - Flags invoices not meeting compliance requirements and routes them to AP Medior/Senior for exception handling.
• →Process Excellence & SME: Identifies workflow issue in invoice processing system.
• →Month-End Close Activities: Updates list of unprocessed invoices with proposal what should be accrued and what not to be accrued.
• →Audit & Compliance
  - Logs simple process issues or improvement ideas for documentation update queue.
  - Validates vendor information and provides the supporting documentation to master data team.
• →Documentation & Knowledge Sharing
  - Records step-by-step AP procedure in standardized documentation templates.
  - Updates process documentation based on recent workflow changes.
• →Stakeholder Engagement & Communication: Clarifies missing or unclear purchase order information with procurement team.

• Currently pursuing a degree in Accounting/Finance or a related field (current student status is a must).
• Proficiency in Microsoft Excel (advanced functions).
• Fluent English, Czech is a big plus.
• Any experience in accounting or with accounting software is a plus.
• Strong analytical skills with the ability to collect, organize, analyze, and interpret data from various sources and problem-solving skills.
• Excellent attention to detail and organizational abilities.
• Strong communication and interpersonal skills.
• Ability to manage time effectively and Self-learning capabilities.
• Ability to find solutions, not only causes.
• Eligible to work legally in Czechia (permanent residency/free access to the job market).