IB Administrative & Pedagogical Assistant

Looking for a new challenge within our school community?

We are currently seeking an organized and dedicated team member to take on a central role in the smooth running of our International Baccalaureate Programme. Working closely with the Head of IB, you will be the cornerstone of student follow-up, administrative systems, and daily IB operations.

The job we are offering

🎒 IB Administrative & Pedagogical Assistant

📅 Start Date: August 17th, 2026

📍 Location: IB Department

Reporting directly to the Head of IB, you will ensure data reliability, support our teachers and students, and monitor critical IB deadlines to guarantee the success of our program.

Your main missions:

• Student Admin & Data Management: Enter and update student, parent, and teacher data across our platforms (ManageBac, Kognity, PRONOTE, EDUKA). This includes finalizing timetables on EDT at the strat of the year; managing PRONOTE daily for room reservations, teacher cover during absences
• Student Pathway Monitoring: Track student progress and attendance across platforms to spot early warning signs (repeated absences, lateness, missed deadlines). You will follow up with parents and communicate concerns to the Head of IB, Dean of Students, and School Nurse to implement support measures.
• Organization & Logistics: Monitor IB calendars (EE, CAS, TOK, IAs) to ensure deadlines are visible and met. You will assist with the IB Exam and Invigilation Calendar, support official exam invigilation, and organize the logistics of IB-related COMPOS and events alongside the Vie Scolaire.
• Pedagogical & Technical Support: Guide students, teachers, and parents in navigating our digital tools. You will also coordinate the Extended Essay (EE) process—introducing requirements, supporting teachers, and ensuring adherence to IB rules (like RPPF sessions).

The conditions

• Contractual framework: This mission is carried out within the framework of your existing employment contract, with additional remuneration linked to this specific role.
• Teaching Load: This position is concurrent with your teaching responsibilities (capped at a maximum of 12 teaching periods and 2 periods of EE Prep).
• Availability: Flexibility is required in line with service needs, particularly during key periods of the IB calendar, which may include Bank Holidays. Vacation times are different from school holidays

The skills we are looking for

✅ You have strong administrative and organizational skills.

✅ You are highly confident in using digital tools, platforms, and databases.

✅ You possess a strong work ethic and excellent interpersonal skills.

✅ You are a dedicated team player who communicates effectively with teachers, admin staff, and the Vie Scolaire.

The recruitment steps 

1. Apply with your resume and a cover letter before the Christmas holidays.
2. Deep-dive interview with the Head of IB and the HR Manager to discuss your vision for the role, your experience, and how it aligns with your current teaching load.

📩 Ready to take on this new mission?

Send us your application: we would be delighted to discuss this opportunity with you!