Administration & Finance Officer - HOPE Benin

The Administration and Finance Officer (AFO) is responsible for assisting the AFM to achieve or exceed the annual goals for the Benin Savings Group Ministry by executing program bookkeeping and other financial and administrative processes ensuring compliance to the standard financial and administration procedures in an effective and efficient manner.

Promote and contribute to the fulfillment of HOPE International’s mission and vision.

• Actively participate in devotions, monthly meetings, and annual retreat for HOPE staff to maintain a focus on the program’s Christ–Centered mission.
• Ensure a personal healthy spiritual balance within family, work, and church life through the adoption of Biblical, personal, spiritual disciplines.

• Prepare HOPE Benin SG daily accounting records in NetSuite
• Assist with the preparation of supporting schedules and other month-end reports
• Facilitate the payment of invoices, distribution of advances, and other vendor follow-up in adherence to set policies
• Train HOPE Benin SG team on routine financial procedures such as purchase requests, advances, and expense reporting.
• Assist AFM with cash planning

• Ensure all Finance and Personnel documents and records are organized and filed in keeping with document retention standards
• Assist with logistics for retreats, meetings and visitors.
• Assist in keeping office supply inventory and accurate reporting of stock on a regular basis.
• Handle and replenish petty cash and provide timely reports and reconciliations
• Maintain and regularly update the fixed assets register, other current assets register, and approved vendor list in accordance with the Finance Manual
• Actively participate in improving HOPE processes and procedures by developing and making recommendations, creating innovative methods, cutting costs, working more efficiently, etc.
• Recording and regular follow-up on payments, (rent, insurance, bills, etc.)

• Be familiar with the employee and finance manuals and ensure compliance is fully executed
• Ensure all reports and forms are fully understood and fully utilized
• Assist management to prepare for audits and implement action plans according to the timeline

• Perform other duties as requested by the Country Director and Administration and Finance Manager.

• Engagement and full commitment to the mission and vision of HOPE International.
• Passion and willingness to learn about Savings Group programs, methodologies, and systems.
• Excellent understanding of cross-cultural communication, workplace relationships, or church relations and the ability to communicate well with others.
• Minimum of three years’ experience in accounting.
• Hard worker and resilient
• Highly flexible and creative, assertive, detail-oriented, self-starter with demonstrated ability to work independently as well as in collaboration with a team
• Fluent in spoken and written French and English.
• Excellent computer skills
• Qualifying university degree in Finance, Accounting, Administration, or similar field of study.
• Experience with SYSCEBNL. Knowledge of NetSuite is a plus.
• Willingness to travel