PHYSICAL PLANT SUPERVISOR 2

This position supports the CFMO/FM mission by planning, directing, and supervising the operations and maintenance (O&M) of Arizona Army National Guard facilities and sites located in Region One, Papago Park Military Reservation (PPMR). Ensures all O&M assignments are completed in accordance with the current federal /state policies, procedures, standards, guidelines, regulations, and/or local building codes. The Physical Plant Supervisor 2 coordinates O&M projects and activities with internal/external customers, contract officers, and private contractors; leads and directs the work of a team of subordinates. The essential functions of this position include regular, predictable attendance and adherence to the State of Arizona and other applicable Standards of Conduct. Position provides call back response to the facilities after-hours/emergency help desk.

Responsibilities include:
• Prepares miscellaneous contract documents and inspects contracted work. Prepare and review specifications and scopes of work for bid documents in coordination with purchasing and contracting. Review bids for contract awards. Review specifications and designs QA/QC. Direct and coordinate the communication of information to affected parties. Conduct site visits, inspects work, and ensure contract delivery.
• Oversee and conduct procurement of operations and maintenance goods and services using purchase orders and requisitions, credit cards, and invoice payment. Ensure QA/QC of procurement procedures data input into PROCURE AZ, credit card purchases and close out in work order management system. Track and record credit card receipts, invoicing and payments. Approve subordinate procurement requests.
• Compose correspondence and respond to written inquiries. Interpret agency administrative policies, and procedures to ensure consistent application. Act as liaison to other programs, departments, or agencies/institutions. Attend staff meetings to help determine priorities to meet organizational objectives. Prepare regular and special reports relating to the activities of the Region 1 O&M program.
• Approves time and attendance reports and project labor utilization to determine scheduling. Evaluate the performance of subordinate staff, perform hiring, disciplinary and termination decisions. Regularly counsel subordinate staff on personnel performance and behavior. Maintain a high standard of excellent customer service.
• Prioritize work requests; help to classify work and determine appropriate methods to accomplish the work within organizational guidelines and policies. Set goals for production and implement process refinement for continuous improvement. Review and utilize miscellaneous reports pertaining to production, budget and personnel. Generate estimates. Project and schedule, personnel and equipment utilization and costs.
• Ensures safety program is established and adhered to, annual safety training is conducted. Plan, organize, schedule, and develop departmental training programs to measure overall departmental effectiveness. Revise agency/institution procedures, programs, and directives based on research findings. Evaluate existing programs by gathering information, reviewing files, researching policy, directives, and regulations.

Knowledge of:
● Tools and skills used in Facility Maintenance and Operations (O&M) operations including; plumbing, electrical, welding, carpentry, masonry, heating and air conditioning, landscaping, custodial, fire and emergency prevention, utility infrastructure, energy efficiency and conservation, etc.
● Arizona Department of Military Affairs (AZ DEMA), Army National Guard (ARNG) and Construction and Facilities Maintenance Office (CFMO) departmental operations, policies, and procedures.
● DEMA procurement methods and practices.
● Principles and practices of management as they apply to personnel and programs.

Skilled in:
● O&M Administration, performance planning discipline, coordination, billing, invoicing, and data analysis, basic & state accounting principles, shift scheduling.
● Utility usage/billing principles.
● Project Management, scopes of work, reviewing bid documents and specifications to obtain bids and contracts for contracting agreements, etc.
● General proficiency in computer operations, including Microsoft Office Suite, Excel, Outlook, Power-point, Word.
● Unique organizational software applications such as PRIDE, APP.
● Interpersonal communication and group speaking.
● Effective personnel and performance management to include training, advising, counseling, coaching, and mentoring subordinates; developing mutual trust and understanding.

Ability to:
● Accurately estimate project costs.
● Effectively communicate verbally and in writing with subordinates and supervisors to accomplish assigned missions.
● Efficiently organize and prioritize large amounts of information into usable digital business tools.
● Establish and maintain strong working relationships with vendors, contractors and engineers.
● Efficiently manage personal time and direct work of subordinates to efficiently manage theirs.
● Ensure high standards of safety and quality.
● Accurately interpret safety codes and regulations.
● Interpret plans and specifications.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. Hands on experience in facilities trades (Electrical, Plumbing, Mechanical, etc) preferred.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In State travel required.
• Individual is required to pass a criminal background investigation.
• Must be a US citizen. Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining/maintaining a Common Access Card (CAC) for the required access to DoD platforms such as PrideWeb and DoD Microsoft Suites.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer