Contract Administrator Assistant

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a nearly 125 history of quality, safety and excellence, Griffith Company also offers a dynamic, exciting and supportive culture, where opportunity for growth abounds.

The primary responsibilities of the Contract Administrator Assistant are to support a Contract Administrator in the handling of project administration after a successful low bid.

• Review of Contract Agreements, orders bonds and insurance certificates. Facilitates compliance and execution of the contract documents. Reviews contract for flow-down provisions for subcontracts and purchase orders.
• Be point of contact for all questions regarding contracts, subcontracts, prequalification packages and bid documents.
• Generate, issue and administer Subcontract Agreements. This includes reviewing all correspondence concerning Subcontracts and responding as necessary.
• Process OCIP/CCIP enrollments in coordination with project management and corporate.
• Facilitate the signing of documents, coordinate between Division Manager and project teams requiring signed documents.
• Maintain Project Listing and assign job numbers.
• Maintain subcontract status databases.
• Prepare prequalification packages to be submitted to Owner/Agency.
• Prepare and file preliminary notices.
• Prepare and distribute preliminary information forms.
• Prepare and distribute EEO letters to signatory unions.
• Facilitate the execution of change orders and ensure that executed copies are routed to project team.
• Facilitate new vendor setup between project teams and corporate.
• Update sub and vendor SBE/DBE certifications in Vista as needed.
• Responsible for adding DBE and SBE commitment to Vista for reporting purposes.
• Assist in the training of Bid Coordinators and/or Contract Administrator Assistants
• Other duties as assigned.

• Must be proficient with Microsoft Office applications, specifically needing Advanced skills with:

          - Microsoft Excel
          - Microsoft Word
          - Adobe Acrobat
          - Outlook

• Experience with Viewpoint Software or an equivalent ERP system is preferred
• Must have excellent verbal and written communication skills
• Must be detail oriented and have the ability to work under pressure with strict deadlines
• Must be self-motivated, intellectually curious and enjoy working with a diverse group of people

Bachelor’s degree is preferred, but not required.

• Collaboration Skills
• Communication Proficiency
• Problem Solving/Analysis
• Technical Capacity
• Time Management

• Most time spent in an indoor office environment
• Frequently required to stand and walk.
• Regularly required to sit for extended periods of time.
• Must lift and move up to 20 pounds.
• Pushing/pulling of file cabinets
• Extended visual use of a computer screen
• Frequent typing
• Occasional travel