Global Legal Assistant

Are you driven by the opportunity to support top-tier legal professionals in personal injury law while working remotely?

Do you thrive in dynamic environments where attention to detail and organizational skills are paramount?

Are you ready to contribute to a team known for personalized client care and impactful legal outcomes?

Can you seamlessly navigate technology to enhance legal processes and client interactions?

• Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform.

Oliver Law Office is a U.S.-based personal injury law firm committed to providing professional legal representation and attentive client service. The firm emphasizes effective case management, organized legal support, and collaboration among attorneys, paralegals, and administrative professionals.

As the firm continues to strengthen its legal support team, it is seeking a Global Legal Assistant to assist with daily administrative responsibilities, maintain accurate case documentation, and support efficient personal injury workflows. This position offers the opportunity to work closely with experienced legal professionals while contributing to the firm's commitment to responsive and reliable client service.

Oliver Law Office is seeking a Global Legal Assistant to support its personal injury practice by providing reliable administrative and legal assistance to attorneys and paralegals. This role focuses on maintaining organized case documentation, coordinating routine administrative responsibilities, and supporting efficient case workflows. By taking ownership of essential support tasks, the successful candidate will help the legal team dedicate more time to case management and client service.

• →Administrative Support: Provide daily administrative support to attorneys and paralegals, managing tasks from initiation to completion.
• →Document Management: Organize and maintain electronic files, ensuring documents are correctly named, formatted, and uploaded.
• →Case Management Support: Update case information, calendars, service-related records, and assigned tasks in Filevine or the firm's designated case management system. Track outstanding assignments, communicate progress, and support attorneys and paralegals in keeping cases organized and moving forward.
• →Client Communication: Assist with client correspondence and follow-up, accurately document communications, and help ensure client text messages receive responses within 24 hours. Route legal questions to the appropriate team members and provide telephone or intake support as assigned, depending on communication proficiency and operational needs.
• →Medical Records & Administrative Support: Assist with medical records follow-up, organize related case documentation, and support administrative tasks involving Medicare and Medicaid portals as assigned. Coordinate with the legal team and existing medical records personnel to help maintain accurate and complete case files.

• Experience Requirement: Minimum 2–3 years working with a U.S.-based personal injury law firm.
• Technical Proficiency: Experience using legal case management software, strong document preparation and formatting skills, and proficiency with Microsoft Word, Adobe/PDF tools, and basic Excel functions. Familiarity with Filevine is preferred, while experience with AI tools and other legal technology platforms is advantageous. Candidates must be comfortable learning and using the firm's internal systems.
• Communication Skills: Excellent written and spoken English for professional client and team interactions.
• Organizational Skills: Exceptional attention to detail and ability to manage multiple assignments efficiently.
• Independence and Initiative: Ability to work independently, demonstrating reliability and proactivity.

• Growth and Development: Opportunity to transition into a paralegal role within a year based on performance.
• Team Collaboration: Work in a supportive and collaborative environment with experienced legal professionals.
• Innovative Technology: Gain hands-on experience with legal case management systems and AI-assisted tools that support document preparation, case organization, and efficient legal workflows.
• Meaningful Impact: Contribute to a team handling significant personal injury cases that shape lives and communities.