Program Coordinator IV

Dept of Insurance

Office of State Fire Marshal

Program Coordinator IV (NS)

65041850

NC14

About Us
The mission of the North Carolina Office of State Fire Marshal (OSFM) is to ensure the safety and well-being of North Carolina's citizens by providing expert fire cause investigations, training for first responders, and enforcing state building codes. OSFM's divisions work together to protect lives and property through comprehensive fire safety programs and services.

With eight key divisions — Codes and Interpretations, Field Services, Risk Management, Licensing and Certifications, Ratings/Grants/GIS/Foam, Fire & Rescue Training/Commission/RPD, Fire Investigation Unit, and Community Risk Reduction — the dedicated staff at OSFM take on a diverse range of essential responsibilities, directly impacting the safety of North Carolina’s citizens. From training fire and rescue personnel and enforcing building codes to procuring property insurance for state-owned structures and reviewing construction plans for government projects, OSFM fulfills a crucial role in safeguarding lives and property across North Carolina.

If you’re interested in a career that helps make North Carolina a safer and better place to live while working with some of the best professionals in the industry, apply today!

For more information about OSFM: http://www.ncosfm.gov

Position: 65041850 - Program Coordinator IV
Recruitment Salary Range: $52,592 – $60,000
Salary Grade: NC14

*This posting will close at 11:59 PM the night before the closing date.

NOTE: This is a time-limited position, subject to funding availability, which may last up to 36 months. Time limited employees are eligible for State Benefits.

We value our employees and are committed to providing flexibility in work schedules. This position currently qualifies for a hybrid schedule of office work including one telework day per week.

The North Carolina Office of State Fire Marshal is seeking an experienced Program Coordinator for the Manufactured Building Division. This position serves as the division’s Complaint Administrator, responsible for managing and tracking all manufactured and modular housing complaints. The employee independently reviews each case, determines appropriate actions, ensures timely follow up, and maintains complete and accurate documentation in the complaint database while providing clear, courteous communication to homeowners, licensees, local officials, and industry partners.

This position also serves as the team lead for the division’s administrative personnel, overseeing task assignments, workflow, time approvals, and performance evaluations. The employee develops, coordinates, and manages statewide training and testing programs for licensees and local jurisdictions, tracks testing outcomes, and ensures all training materials remain current and compliant in collaboration with internal and external partners.

Additional duties include supporting field inspectors by coordinating initial and pre hearing inspections, issuing inspection notices, preparing Dealer Lot Inspection and SAA Audit reports, participating in manufacturer audits, and assisting Code Consultants with formal complaint investigations. The employee performs financial reconciliation activities, including monthly and annual budget reports, deposits, fee reconciliations, purchasing card reconciliations, and e procurement order management. As the division’s technology liaison, the employee supports online complaint and licensing system testing and manages web content updates.

Occasional travel and overnight stays are required.

Key Responsibilities:
Complaint Administration
• Serve as the primary point of contact for consumers filing manufactured housing or modular construction complaints
• Review, document, and upload complaint information into the division database
• Coordinate initial and pre hearing inspections; issue inspection notices to all parties
• Assist and/or accompany field inspectors on complaint inspections, Dealer Lot inspections, and manufacturer audits
• Ensure timely complaint progression, follow-up, and resolution
• Maintain accurate case documentation and provide clear communication to stakeholders

Administrative Leadership
• Serve as team lead for administrative personnel, including task assignment, time approval, and performance evaluation
• Generate and distribute Dealer Lot Inspection reports and SAA Audit reports
• Assist with Manufacturer Subpart I audits to ensure state and federal compliance
• Support Code Consultants with information gathering during formal complaint investigations
• Ensure consistent, compliant, and high quality workflow within the division

Education & Training Coordination
• Develop, coordinate, and oversee training and testing programs for licensees and local jurisdictions
• Administer testing processes, track participant progress, and maintain training documentation
• Maintain up to date training content in partnership with internal teams and external stakeholders
• Ensure programs meet regulatory and education requirements

Financial Administration
• Assist with preparing monthly and annual reconciled budget reports for the Controller’s Office
• Assist with deposits, fee reconciliations, purchasing card reconciliation, and direct pay invoices
• Create and monitor orders in the NC E Procurement system

Technology Liaison
• Serve as IT liaison and end user tester for online complaint and licensing platforms
• Maintain Manufactured Building Division webpage content, ensuring accuracy and usability
• Support troubleshooting, application updates, and process improvements

Gretchen Marie Senez

GRETCHEN.SENEZ@NCDOI.GOV